Full-Service Wedding Planning in Mumbai

Budgeting & Sourcing

• Budget Architecture: Creating a realistic budget split (Venue vs Decor vs Food) customized to market rates.
• Venue Scouting: Physical recce of 5-7 shortlisted venues in Mumbai and suburbs.
• Vendor Ecosystem: Sourcing and presenting 3 options per category for Photographers, Makeup, and Entertainment.
• Contract Negotiation: Negotiating rates with vendors to ensure no hidden transport or generator charges are added.

Design & Concepts

• Moodboard Creation: Conceptualizing themes and creating visual decks to brief external decorators.
• Collateral Guidance: Assisting with text and design direction for e-invites, welcome boards, and itinerary cards.

Logistics Management

• RSVP Management: Calling guests to confirm attendance (up to 300 guests) and maintaining the database.
• Itinerary Planning: Creating a minute-by-minute Master Timeline for the couple, family, and vendors.
• Hamper Assembly: Labor for assembling welcome hampers using client-provided materials.

On-Site Execution

• Manpower: Deployment of an 8-10 member uniformed team for 2 main event days.
• Couple Shadows: 1 dedicated shadow each for Bride and Groom to handle personal needs and timing.
• Vendor Coordination: Managing DJ cues, Dhol timings, and photographer shot lists on the ground.

Destination Strategy

• Location Analysis: Detailed comparison of destinations based on weather, flight connectivity, and local resources.
• Hotel Negotiations: Negotiating room block rates, corkage policies, and complimentary inclusions like suite upgrades.

Guest Hospitality

• Travel Desk: Coordination of airport pick-ups and drops for all guests (up to 200 pax).
• Room Allocation: Managing the rooming list, handling early check-ins, and placing welcome notes/hampers.
• Hospitality Desk: Physical help desk at the hotel lobby to assist guests with keys, steamers, and queries.

Remote Production

• Local Liaison: Sourcing local generators, transport, and labor to avoid high travel costs for Mumbai vendors.
• Supply Chain: Managing the transport of specific decor items, alcohol permits, and gifts to the destination.

Event Execution

• Senior Leadership: Presence of the Senior Lead on-site for weather backups and crisis management.
• Ritual Management: Sourcing local priests and materials required for specific community rituals.
• Logistics: Managing internal transport (golf carts/coaches) between venue spots within the property.

Pre-Wedding Handover (30 Days Prior)

• Vendor Audit: Reviewing client-signed contracts to check for technical gaps, power needs, or missing requirements.
• Timeline Creation: Converting rough plans into professional technical run-sheets for light, sound, and catering.

The Shadow Team

• Team Composition: Deployment of a compact 6-8 member coordinator team on event days.
• Personal Shadows: Dedicated staff to stay with the Bride and Groom ensuring they are fed and strictly on time.

Production Management

• Technical Checks: Ensuring DJ consoles, microphones, and sound levels are tested before events begin.
• Cue Management: Manually cueing entry songs, fireworks, and special effects during key moments.
• Crisis Handling: Acting as the single point of contact for all vendors to resolve on-site issues.