How to get an office or corporate event decorated in Bengaluru

Ask for the list, whoever you book. "Office Diwali decoration" can mean one door or a whole building. Get every area priced on its own line, with its size, fresh or artificial flowers, the logo print, setup and take-down, transport and GST, so you can drop a line to fit the budget. Got a quote already? Send it to us on WhatsApp and we'll tell you whether it's fair.

Several floors? Price each floor, the reception, the cafeteria and a photo corner as lines of their own. Hangings over the desks add about ₹4,000 to ₹12,000 for each further floor of 2,500 to 5,000 sq ft, an AI estimate.

Doing it yourself works for the entrance and reception. The flowers and your own team's time come to about ₹3,600 to ₹7,700 (question 3). Your building's facility team may do it too, so ask what it charges.

Flowers cost more in festival week. A flower job priced in September can cost more in November, so ask whether the quote holds for your date. In 2026, marigold rose from ₹40 to ₹60 a kg in the week before Varamahalakshmi and sold at ₹80 to ₹100 three days before Gowri-Ganesha. Party Choice prices each job fresh for that reason.

At the top, you pay for the pieces and the look they make. The sequin wall, the sofa and the gold stands are Party Choice's own, brought in for the day and taken away after. Under warm light the corner looks like a hotel lounge.

Three more things to ask every decorator:

• Reach. Jay Bhawani Decoration works within 10 km of Jayanagar. Party Choice covers the city for bigger jobs.
• The print. Both print the backdrop on flex, which Karnataka's 2016 notification lists among banned items. Ask for cloth and what it does to the price: a Bengaluru printer does cloth from ₹25 a sq ft.
• The picture. Before you pay, ask what will be different from it: the flowers, the size and the colours.

These are the decorators' own prices. Party Choice's catalogue is from 2025. Jay Bhawani Decoration doesn't say whether GST is in its price, so ask.

• What a decorator brings. The hands to dress a door and lay a rangoli, flowers bought in bulk, and for a balloon arch the pump and the stock.
• What one may still leave to you. The ladder, non-stop power, permissions, chairs and the cleaning before and after. Ask who brings what.
• The bill. Flowers from KR Market, Malleshwaram or Yeshwanthpur may come with only a cash slip. If finance needs a GST invoice for every rupee, doing it yourself may not work.
• If you do it every year. Buy the pieces that come out again, since a decorator's artificial stock goes back with the decorator. On 5 October 2026, a ready artificial marigold decoration for one door cost ₹499 to ₹899 on Lamansh's website, a string of 20 LED diyas ₹355, and 10 m of warm-white LED lights ₹99 at Chronos Lights.

Here is what each decorator's stage has.

• Jay Bhawani Decoration, ₹15,000 to ₹30,000. A banquet hall package: a 10 by 10 or 10 by 12 ft backdrop in shimmer, drapes, balloons and artificial flowers, 4 to 6 stage lights, an entrance arch, an aisle, a welcome board, and cold pyro and dry ice for the entry. Check the cold pyro with your building first (question 5). Their other stage, 16 to 24 ft across with over 800 balloons, cutouts and lit letters, is in the same range, so ask what moves their price within it.
• Sri Sai Balaji Tents and Events, from ₹25,000. Stage decoration for school events and functions. We have no list of what is in it.
• Party Choice, ₹75,000 to ₹95,000 before GST. A conference stage. The frame is up to 30 ft wide, draped in black or white, with room for your own screen or a banner. It has 8 to 10 stage lights on trussing, 8 to 10 VIP chairs, and podiums with room for your logo. The flowers are marigold, roses, gerberas and gladioli: 25 to 30 ft along the stage, and more on the podiums. It also lays a 50 ft aisle runner, sets flowers at the door and dresses the first 20 audience chairs with covers and bows.

Party Choice's catalogue is from 2025, and its prices are before GST. Jay Bhawani Decoration and Sri Sai Balaji Tents and Events don't say whether GST is in theirs, so ask.

Or hire the parts and put the stage up yourself. Here's what a 24 by 12 ft stage for about 250 people adds up to for a day:

A decorator dresses the stage. Sound, an anchor and the rest are separate lines:

• Sound. Sri Sai Balaji Tents and Events charges ₹8,000 for basic sound: two speakers, two mics, an amplifier and a mixer. If you hire it yourself, TechnoRent's list doesn't say whether it sends an operator.
• An anchor. Sri Sai Balaji Tents and Events charges ₹6,000 for an emcee for about two hours. Party Choice can also arrange sound, an anchor and a photographer through partner firms. Ask what they cost.
• An event company. Black Pepper Events' guide to a product launch for 100 to 250 guests puts AV, staging and lighting at ₹2 to ₹4 lakh, and décor and branded design at ₹1 to ₹2.5 lakh. Those are the firm's own ranges, with no method given.
• The venue's own decorator. One Bengaluru banquet hall's guide says five-star and heritage hotels often allow only their own. Before you pay anyone an advance, ask the venue in writing whether an outside decorator may come in and what it charges for one.

We found no tech park that publishes these rules, so get them from the facility desk.

• How long setup takes. Jay Bhawani Decoration puts up an inauguration setup in one to two hours with two people, and a full banquet hall package in three to four. Party Choice gave us no setup time for office stages; its largest birthday setup takes four to five hours with a lead and four assistants. So ask the building to allow five to six hours for setup.
• Night and weekend work. No price list we read states a night charge, so ask for it in writing with the quote. TK Balloon Shades told us he sets up late at night or before dawn at no extra charge.
• Walls and glass. Tape can mark walls and ceilings, so ask for the balloons to come down within 24 hours. If the building allows nothing on the walls, ask for a free-standing frame. Rent For Event hires out backdrop frames for ₹1,500 to ₹5,000 each, delivered and set up. Its page doesn't say for how many days, so ask.
• Smoke and fire. A smoke detector can't tell stage smoke or incense from a fire and can set off the whole building's alarm, so ask the building before any fog machine, cold pyro or incense. If it says no flame, use LED diyas.
• Power and the gate. Some firms leave the power to you, so ask the building's electrician to be on call if you're adding lights. Have the gate pass ready too: one firm we read says its decorator won't wait more than 45 minutes.
• A big campus. If a contractor brings 50 or more contract workers on any day, they need a licence. That is under the Occupational Safety, Health and Working Conditions Code, which replaced the Contract Labour Act in November 2025, and your security team may ask for it.

Here is what each decorator asks for up front, and what one hire firm asks.

Ask your finance team how TDS and GST apply. Doing it yourself with market flowers may mean cash slips and no GST invoice.

Here is the notice each one asks for. We found no figures on how busy decorators get in Diwali week.

A product launch. Black Pepper Events, a Bengaluru event company, advises booking 8 to 12 weeks ahead.

Here is what each decorator does if you cancel or move.

• Damage. Party Choice charges full repair or replacement for a damaged rented prop like a sequin wall, a sofa or a chandelier. Other firms we read also bill you for damage to what they bring. None says who pays if the crew scratches the lobby floor or cracks a glass partition, so put that in the quote.
• Pay so there's a record. Pay by UPI or bank transfer and keep the quote and the WhatsApp thread.
• If you book through us. If something isn't going to plan, a person here sorts it out.