Corporate Event Planning
Available across Vaatika Events
We manage all parts of corporate events including venue setup, AV, decor, entertainment, and logistics for any size or location, so you only deal with one team from start to finish.
Pricing Guide
Corporate Conference Full-Day Package
Production & AV Specs
- Stage: 16ft x 8ft riser with needle-punch carpet.
- Backdrop: 16ft x 10ft wooden frame with matte-finish flex branding.
- Visuals: 12ft x 9ft P3 LED Video Wall OR High-Lumens Projector depending on venue.
- Audio: JBL/RCF mid-range PA system with 2 handheld Shure/Sennheiser mics and 1 podium mic.
- Tech Support: 1 operator and laptop included.
Furniture & Decor
- Seating: Banquet chairs with white Lycra covers and colored sashes (Red/Gold/Blue).
- Head Table: Stage seating for 3-4 with low floral arrangements (Roses & Gypsophila).
- Reception: 6ft registration counter with floral centerpiece and 2 signage standees.
F&B & Hospitality
- Morning: Tea/Coffee with biscuits.
- Lunch: Multi-cuisine buffet (2 Salads, 1 Soup, 2 Starters, 2 Mains, Rice, Dal, Breads, 1 Dessert).
- Evening: High Tea with 1 hot snack.
- Essentials: 200ml water bottles, mints, notepads, and pens per attendee.
- Manpower: 1 Event Manager and 2 Ushers for coordination.
Premium Gala & Product Launch Production
Tech & Production
- Stage: Custom 24ft fabrication with glossy masked flooring.
- Lighting: Box truss rig with 8-12 Moving Head Beams (Sharpies), 4 Spots, and Haze machine.
- Visuals: P3 LED Split-screen setup (Center + 2 side panels).
- Audio: Line Array System (JBL VRX or equivalent) with subwoofers for heavy bass.
Decor & Experience
- Photo Zone: Selfie corner with suspended Gold/Neon frames or artificial floral wall.
- Ambiance: LED Par cans for venue color washing and 10-12 LED cocktail tables.
- Dining: Round tables with tall glass vases or crystal candelabras.
Entertainment & Talent
- Host: Professional MC (English/Kannada/Hindi) for 3 hours.
- Live Act: Choice of Contemporary Dance Troupe (4-6 pax) OR Acoustic Trio Band.
- DJ: Professional corporate DJ with console.
Premium Catering
- Welcome: 4 Pass-around starters (Veg/Non-Veg) and Mocktail Bar.
- Dinner: Lavish buffet with 2 Live Counters (Pasta/Chaat/Tava), 3 Non-Veg mains, and 3 Premium desserts.
Fashion Ramp & Runway Infrastructure Add-On
Ramp Fabrication
- Structure: T-Shaped or Straight extension (20-24ft length, 4-6ft width).
- Finish: White/Black glossy HIPS sheets or new carpet with black side masking.
Professional Lighting
- Rigging: Goal-post truss or T-stands positioned for runway coverage.
- Fixtures: Fresnels or LED COB warm white lights for shadow-free photography.
- SFX: 4 shots of Cold Pyro for showstopper entry.
Backstage Logistics
- Green Room: Includes 2 full-length mirrors, 2 heavy-duty clothing racks, and 1 garment steamer.
- Management: 1 Backstage Manager for cueing.
About Corporate Event Planning
What We Do
I plan and run corporate events from start to finish. Whether it’s a small conference or a big gala, I make sure every detail fits your brand and your guests feel taken care of. I’ve handled events in all kinds of spaces - indoor halls, outdoor lawns, even tents.
How I Work
- I transform venues, so even a plain hall can look modern or fancy, depending on what you want.
- Custom stages, big backdrops, and pro lighting rigs are my thing. I know how to set up for presentations, performances, or both.
- AV and lighting solutions for events are included. I use spotlights, neon signs, and projection mapping to make your brand pop.
- Decor is a big focus. Think floral walls, cool photo zones, ceiling installations, and props that actually get noticed.
- My team is trained, uniformed, and knows how to keep things running smooth. No chaos, just good vibes.
- Entertainment? I’ve got contacts for everything from live acts with glowing props to classic dance troupes.
Types of Events
- Conference event management with pro seating, AV, and layouts for panels.
- Corporate gala production with red carpet entrances, photo backdrops, and live shows.
- Product launch event planning with custom branding and setups that get people talking and posting.
- Fashion shows, including runway setup and model coordination.
Logistics
I’ve pulled off events all over India and abroad. Big or small, local or destination, I handle the logistics so you can focus on your work.
Meet your Expert
Vaatika Events
11 connects in last 3 months
My Story
Hi, I’m the person running around at Vaatika Events, fussing over light angles and if the flowers look just right. For me, it’s not only about planning but making sure everything actually happens the way you imagined. That’s why we started Triguna Academy too, to help others learn this level of detail and care. We don’t just talk, we do - every event, every time.
My Work
Our Services - We plan international weddings, South and North Indian weddings, cruise weddings, beach weddings, birthdays, and corporate events.
Any Wedding, Any Style - From South Indian mandap decor to modern beach weddings, we handle all traditions and logistics, anywhere.
Big Decor, Big Events - We do large-scale event production - stages, floral setups, lighting, seating for hundreds, full production.
Entertainment Sorted - We arrange everything from dancers to musicians, so your event feels alive.
