Event Vendor Curation & Management in Bengaluru

Retail Vendor Sourcing

• Anything non-food that is not a sponsor falls here. Our lineup covers clothing and sarees, accessories and jewellery, handmade goods including crochet, temporary tattoos, and photo booths.
• Curating a balanced mix tailored to the event demographic, with no category overlap between stalls.
• If you want a full shopping market feel inside your college or event, we invite the brands and build the whole flea zone, not just single stalls.

Physical Stall Setup

• One standard 10x10 foot white waterproof gazebo tent.
• 2 standard rectangular display tables with white frill draping, leaving adequate floor space for clothing racks or floor displays.
• 2 standard armless plastic chairs for vendor staff.

Utilities and Branding

• One standard 5 Amp power point for mobile charging, UPI soundboxes, and basic ring lights.
• Standard internal LED lighting for the tent.
• One basic printed flex banner for the storefront to maintain uniform aesthetics across the flea market.

Add-Ons

• Décor on the stall: approximately 5,000 for basic. Customised décor with panels and built elements is 10,000 to 15,000 extra, depending on what you ask for.

What You Need to Arrange

• The allotted stall space identified and decided before we arrive, with decent visibility and not tucked into a low traffic corner.
• An active power supply point in the stall zone.
• Cleaning and waste clearance of the area after the event. This is not included.

Booking and Timelines

• 1 to 5 stalls with no sponsorship component: 1 week notice.
• More than 5 stalls: 25 to 30 days notice.
• Minimum event footfall of 4,000 to 5,000. For sports events we need a minimum of 10,000.
• Stalls typically run 9:00 am to 6:00 pm, or as set by the organizer.
• Terms are recorded in an MOU signed before the event, covering payment timelines and deliverables on both sides.

Brand Sourcing and Onboarding

• Sourcing commercial F&B brands and local popular dessert shops.
• Handling of commercial space negotiations, revenue negotiations, basic FSSAI hygiene checks, and menu curation for fast moving items to prevent crowd bottlenecks.
• We cap what our brands can charge so students are not overcharged. Something that sells at 150 in the brand's own store goes at 200 to 250 maximum at your event.

Physical Stall Setup

• One standard 10x10 foot white waterproof gazebo tent.
• 3 to 4 rectangular catering tables arranged in an L or U shape with white frilled skirting.
• 2 standard armless plastic chairs for vendor staff.

Utilities and Branding

• One 15 Amp power socket for heavy cooking appliances and one 5 Amp socket for billing machines.
• 2 white tube lights or LED halogens mounted inside the canopy.
• One 8x2 foot printed flex banner mounted at the top front featuring the vendor logo and event branding.
• Where gas is not permitted on site, vendors are placed with electric and induction stoves instead.

Add-Ons

• Décor on the stall: approximately 5,000 for basic. Customised décor with panels and built elements is 10,000 to 15,000 extra, depending on what you ask for.

What You Need to Arrange

• The allotted stall space identified and decided before we arrive, with decent visibility and not tucked into a low traffic corner.
• An active power supply point in the stall zone.
• Cleaning, washing and waste clearance of the area after the event. This is not included.

Booking and Timelines

• 1 to 5 stalls with no sponsorship component: 1 week notice.
• More than 5 stalls: 25 to 30 days notice.
• Minimum event footfall of 4,000 to 5,000. For sports events we need a minimum of 10,000.
• Stalls typically run 9:00 am to 6:00 pm, or as set by the organizer.
• Terms are recorded in an MOU signed before the event, covering payment timelines and deliverables on both sides.

Zone Curation and Layout

• Full vendor sourcing and custom mix curation for up to 20 F&B and retail stalls.
• Spatial layout planning to ensure smooth crowd flow and maximum visibility for all partner brands.
• Complete physical setup of all 20 standard gazebo stalls with tables, chairs, lighting, and printed fascia branding.

Common Area Enhancements

• Setup of 10 round tables with chairs or standing cocktail tables strategically placed in the central F&B zone.
• Management of the central power draw from the event generator to ensure heavy F&B electrical loads are supported without venue power trips.

On Ground Operations

• One dedicated event manager present throughout the event to act as a single point of contact, handle vendor check-ins, and resolve operational disputes.
• Managing vendor arrival and departure schedules, and basic safety protocols for vendors using heating equipment.
• Complete dismantling of all stall infrastructure after the event.

What You Need to Arrange

• The zone layout and allotted area decided in advance, with good visibility and enough space that stalls are not congested.
• An active power supply or generator capacity for the zone.
• Cleaning, washing and waste clearance of the food zone after the event. This sits with the organizer and is not included.

Booking and Timelines

• 25 to 30 days notice for a zone of this size.
• Minimum event footfall of 4,000 to 5,000.
• Terms are recorded in an MOU signed before the event, covering payment timelines, deliverables on both sides, and any pre-agreed deductions.