Full-Service Wedding Planning
Available across Thailand
We plan and manage every part of your wedding, from custom decor and travel to vendor coordination, making sure the whole event feels personal and stress-free for you.
Pricing Guide
Residential Wedding Planning (Mumbai)
Concept & Design
- Bespoke Theme Creation: Creation of mood boards and design concepts (e.g., Pastel Mela, Royal Traditional). Includes 2D layouts for mandap and stage placement.
- Decor Vendor Management: Sourcing and supervising production teams to execute floral arches, macrame installations, and lighting rigs.
- Stationery Coordination: Assisting with design language for invites, welcome signage, and custom menus to match the theme.
Planning & Logistics
- Financial Planning: Comprehensive budget allocation to vendors and payment tracking.
- Venue Sourcing: Scouting and negotiating with Mumbai venues including 5-star ballrooms and turf clubs.
- Vendor Curation: Providing a verified list of Photographers, MUAs, and Caterers; scheduling meetings and contract reviews.
- Itinerary Management: Detailed minute-by-minute run-of-show for the couple and family.
On-Ground Execution
- Shadow Teams: Dedicated personal assistants for the Bride and Groom on event days to handle food, hydration, and wardrobe needs.
- Event Anchoring: Managing the flow of the Sangeet and Reception, including entry cues and cake cutting.
- Guest Management: RSVP tracking and managing local transport logistics for guests moving between hotel and venue.
The Hype Crew Touch
- Sangeet Conceptualization: Planning the flow of performances to ensure high energy.
- Crisis Management: Handling last-minute issues like vendor delays or weather changes.
Domestic Destination Management
Destination Logistics
- Venue & Recon: Assistance in finalizing destination venues like vineyards or palaces, including site visit coordination.
- Travel & Transport: Coordination with travel agents for flight bookings and managing ground transport fleets for airport pickups and drop-offs.
- Hospitality Desk: Setting up a physical help desk at the hotel lobby for guest check-ins, key handover, and query resolution.
Guest Experience
- Room Hamper Assembly: Sourcing, packing, and placing welcome hampers in guest rooms before arrival.
- Concierge Services: 24/7 assistance for guests regarding salon bookings, ironing services, or medical needs during the stay.
Design & Production
- Terrain-Specific Decor: Designing structures suitable for outdoor, beach, or desert conditions, such as wind-securing mandaps.
- Outstation Vendor Logistics: Managing travel and stay requirements for makeup artists and photographers flying in from metro cities.
Planning Core
- Remote Coordination: Virtual planning and coordination for clients not located in the destination city.
- Budget Management: Strict tracking of destination-specific costs like bulk room rates and charter buses.
International Destination Planning
Cross-Border Logistics
- Visa & Travel Assistance: Guidance on visa-on-arrival or pre-travel visa requirements for the wedding party and guests.
- Customs & Cargo: Managing the transport of specific Indian wedding items, ritual props, and customized decor to the international venue.
- Priest Arrangement: Coordination for flying in a Vedic priest and arranging necessary pooja samagri locally abroad.
International Vendor Liaison
- Local Production: Bridging language gaps with local florists and builders to execute Indian-style designs abroad.
- Indian Catering Coordination: Working with local hotels to ensure authentic Indian menu planning and liaising with Indian specialty chefs.
Event Execution
- Multi-Day Flow: Managing typical 3-day itineraries spread across different areas of the resort.
- Currency & Payments: Assisting the family in tracking vendor payments in foreign currency vs INR to ensure budget adherence.
Design
- Tropical Aesthetics: Specialized decor design leveraging local flowers and scenery suitable for international beachfronts.
About Full-Service Wedding Planning
How We Do Weddings
We’re Swathi and Akshay, and weddings are personal for us. I don’t just tick boxes or repeat old ideas. My thing is listening to what makes you two click, then weaving those bits into every part of your big day. From the madness of dance practices to sorting out the tiniest detail, I’m in it with you.
Design & Decor: Not Just Pretty, But Personal
I get obsessed with the vibe - whether you want a pastel mela for your Mehendi, a royal engagement, or something wild like tying the knot on sand dunes. We build every set-up from scratch, using flowers, lights, and little touches that actually feel like you. There’s always something custom - mirror signs, quirky stationery, or a mandap no one’s seen before.
Destination Weddings, No Borders
Based in Mumbai, but honestly, we’ll go wherever your story takes us. Goa, Thailand, vineyards, Bali beaches, Rajasthan palaces - we’ve done all kinds of destination wedding coordination. We sort out venues, guest travel, even those annoying timeline clashes, so you can just enjoy. We know our way around traditions too, whether it’s a big Bunt bash or a classic Maharashtrian shaadi.
Parties That Actually Pop
For us, a wedding has to be a proper celebration. Think mad Sangeet nights, pro stages, champagne towers, cocktail parties that your cousins will talk about forever.
Our Crew Has Your Back
We bring in vendors we trust, handle all the phone calls, and put out any fires so you don’t have to. The goal? You just show up, let go, and dil se haso (laugh from the heart).
Meet your Expert
Once Upon A Time
84 connects in last 3 months
My Story
Hey! We’re Swathi and Akshay, the faces behind Once Upon A Time. Honestly, we believe every wedding’s got that fairy tale vibe. I’m Swathi—planner, designer, choreographer, and your hype girl, living for the chaos and those teary moments. We started this because Indian weddings are pure magic, from Rajasthan dunes to vineyard vows. Most couples end up calling us their best friends. That’s our jam: making your day feel easy, fun, and totally yours.
My Work
Luxury Wedding Planning - We handle everything—decor, vendor management, logistics—for your big day, be it Mumbai or a destination wedding in Thailand.
Signature Grand Style - Our vibe? Big, detailed, personal. Think grand wedding decor with the heart of an intimate story.
We Become Family - From day one, we’re in it with you. Stress? Leave it to us, just enjoy the ride.
Hands-on Team - Swathi’s choreographing your sangeet, hyping up the baraat, and double-checking the tiny details herself.