Corporate & Community Events
Available across Aakar Tent & Events
We set up and manage corporate functions and community festivals in Gurgaon, handling tents, decor, furniture, catering stalls, and AV equipment, with reliable service since 2014.
Pricing Guide
Standard Community & RWA Setup
Infrastructure & Furniture
- Stage Platform: 12ft x 8ft carpeted platform (1ft height) for speeches or small acts.
- Guest Seating: Up to 100 plastic armless chairs with white covers and themed sashes.
- Food Stations: 4-5 long tables with pleated skirting and covers for catering.
Decor & Theming
- Backdrop: 8ft x 8ft flex backdrop on a wooden frame with custom graphics.
- Entrance: Bamboo structure gate draped in satin fabric with artificial floral bunches.
- Ambience: Themed bunting or fabric draping around the main perimeter.
Audio & Staff
- PA System: Basic setup with 2 speakers on stands, 1 podium mic, and 1 wireless mic.
- Support: On-site team for same-day setup and dismantling.
Corporate Terrace & Luncheon Package
Premium Furniture
- Seating: 50-70 Gold Metal Chiavari chairs with cushions or banquet chairs with sash branding.
- Dining Tables: 8-10 round tables (5ft diameter) with floor-length linens and overlays.
- Networking: 4-5 high-top cocktail tables with stretch lycra covers.
Tents & Structure
- Canopies: 3-4 waterproof Gazebo tents (10ft x 10ft) for food stations or shade.
- Buffet Area: Long buffet layout with dual-color skirting for professional catering.
AV & Lighting
- Audio: Standard system with speakers, mixer, and aux connectivity for background music.
- Lighting: Fairy lights for perimeter ambiance and 4-6 LED Par cans for color washing.
- Branding: Easel stands provided for client-supplied welcome boards.
Large-Scale Festival & Gala Production
Production Specs
- Main Stage: Large carpeted stage (24ft x 16ft) with stairs and skirting.
- Concert Sound: High-wattage DJ setup with top speakers, subwoofers, console, and cordless mics.
- Intelligent Lighting: Box Truss structure equipped with moving head lights, LED Pars, and smoke machine.
Venue Styling
- Theme Decor: Vibrant ceiling canopy or pole draping, photo-op corners, and props.
- Entrance: Grand archway with floral pasting and pathway carpet.
- Masking: Single-color fabric walls to hide service areas.
Furniture & Power
- Seating Mix: 200 banquet chairs plus a VIP zone with 8-10 lounge sofas.
- Power Backup: Usage of one 62.5 kVA silent diesel generator.
- Catering Area: Covered food stalls using pagoda tents or pipe-and-drape structures.
About Corporate & Community Events
We handle everything for your event, whether it's a corporate function or a big community festival. Our team has been setting up spaces across Gurgaon since 2014, and we know what works for both office crowds and society gatherings.
Corporate Events
If you need a professional vibe for your office party or conference, we can turn any spot - rooftop, hall, or lawn - into a proper venue. We do branded setups, matching decor to your company colors, and have managed events for big names like Indigo Airlines. Holiday parties, team get-togethers, or formal conferences - we sort out seating, festive touches, and even projector screens for presentations.
Community & Society Celebrations
We’re the folks behind those big Gurgaon society festival setups you see every season. Dandiya nights with colourful canopies, Janamashtmi decorations, and full-on patriotic themes for Independence Day - tricolor gates, stages, and all. If your society wants a mela or an IPL screening, we bring the stalls, fairy lights, and casual seating for that fun, fair-like feel.
What We Do
- Tenting, canopies, and furniture rental (tables, Chiavari chairs, etc.)
- Thematic decoration, fabric draping, and lighting
- Catering setups and food stalls
- Stage, backdrop, and entrance gate creation
- Audio-visual equipment
How We Work
We keep things simple and practical. Our focus is on getting the job done, not overpromising. Sometimes, weather or last-minute changes can be a challenge, but we always try to find a fix. What you see in our photos is what you get - no drama, just solid execution.
Meet your Expert
Aakar Tent & Events
My Story
We’re Avinash and Abhay, and Aakar Tent & Events is our baby since 2014. Gurgaon’s events, big or small, we’ve probably set up in your sector already! Family pooja, house party, shaadi - sab kuch (everything) handled. You’ll spot our #aakarteam buzzing around from DLF to Sector 67, sorting out every little detail so you can actually chill and enjoy your day. We love seeing families celebrate without the usual event ka stress.
My Work
All-in-One Event Services - We do tenting, decoration, catering, tent furniture rental Gurgaon, crockery, DJ sound, and full event planning.
Weddings & Pre-wedding Functions - Specialists in grand entryway decor, Haldi & Mehandi home decor, and all wedding setups at home.
Parties & Get-togethers - Birthday at farmhouse, baby shower, or small family meet - we create the perfect vibe for every party.
Religious & Cultural Events - Mata ki Chowki event setup, Janamashtmi, Ganesh Chaturthi, Dandiya nights - we’ve done it all.
Corporate & Society Events - Corporate festival management Gurgaon, society gatherings, IPL screening event services for big brands too.
