Corporate & Ceremonial Event Production
Available across F5 Events & Services Pvt. Ltd.
We set up and manage all logistics, stage, seating, and branding for big corporate, government, university, and ceremonial events anywhere in India.
Pricing Guide
Formal Inauguration & Ceremonial Setup (200 Pax)
Infrastructure & Staging
- Main Stage: 24ft x 16ft platform with safety-rated stairs, commercial-grade carpeting (Red/Grey), and black masking/skirting.
- Backdrop: Large format (24ft x 10ft) matte-finish flex backdrop on a wooden frame, designed to be glare-free for press photography.
- Weather Protection: 2 units of German Pagoda tents (5m x 5m) for VIP holding area or reception desk.
Seating & Furniture
- VIP Zone: 10 to 12 Premium single-seater leatherette sofas (Beige/Cream) with centre tables and floral centerpieces.
- General Seating: 200 Banquet chairs dressed in wrinkle-free Lycra covers with color-coordinated satin sashes.
- Carpeting: Installation of synthetic turf for the VIP enclosure and a formal Red Carpet walkway from entrance to stage.
Audio & Protocol
- Speech System: Anti-feedback PA system (JBL/RCF equivalent) with 2 Podium Goose-neck microphones and 2 Cordless handheld mics.
- Ceremonial Kit: Inauguration ribbon, ceremonial scissors on a velvet tray, and a traditional brass lamp (Deepam) with oil and wicks.
- Signage: Welcome standee at the entrance and directional signage for seating zones.
Product Launch & Brand Reveal Setup
Thematic Fabrication & Decor
- Entrance Experience: Custom-fabricated 3D entrance arch or tunnel featuring brand logo and campaign theme colors.
- Photo Opportunities: Themed photobooth with props or a Signature Wall for guest engagement.
- Ambient Styling: Color-coded fabric draping and LED uplighters around the venue perimeter to match brand identity.
Launch Mechanics & Tech
- Reveal Moment: Choice of one special effect mechanism: Confetti Blasts (2 shots), Cold Pyro (indoor safe), or a Curtain Drop system.
- Visuals: Split LED screen setup or high-lumens projection mapping to display product videos and specs.
- Show Running: Technical console team to manage cue-to-cue execution of lights, sound, and video during the launch.
Documentation & Branding
- Media Coverage: Professional event photography and a highlight videographer to capture the launch for PR use.
- Branding Collateral: Production and placement of easel standees, pillar branding (sunboard), and registration desk branding.
Heavy-Duty Outdoor Event Production (500+ Pax)
Heavy Infrastructure
- Layher Staging System: Industrial-grade scaffolding stage (approx. 40ft width) capable of handling heavy loads (bands, cars, large groups).
- Roofing & Trussing: Full aluminum box truss roof system with weather-proof PVC canopy for sun/rain protection.
- Crowd Control: Mojo barricades (front of stage) and zinc-sheet perimeter fencing for venue boundaries.
Visuals & Audio (Concert Grade)
- LED Wall: High-brightness Outdoor LED backdrop (P3/P4 pixel pitch, approx. 16ft x 10ft) for daylight visibility.
- Sound System: Flying Line-Array audio system (8 to 12 tops + matching subwoofers) designed for long-throw coverage.
- Lighting: Intelligent lighting package including Par cans for wash and 4 to 6 Moving Heads for dynamic effects.
Seating & Utilities
- Capacity: Arrangement for 500 guests using a mix of VIP Banquet chairs and standard armless chairs.
- Power: High-capacity silent Diesel Generators (125 kVA) with redundancy (backup) to ensure zero downtime.
- Safety: Fire extinguishers at key points and cable ramps to prevent tripping hazards.
About Corporate & Ceremonial Event Production
What We Do
We’re the folks who set up the whole scene for big events. If you’ve got a high-pressure corporate launch or a government inauguration, we handle the groundwork, logistics, and all the behind-the-scenes stuff. Our job is to make sure everything runs smooth, looks sharp, and feels just right.
Types of Events We Handle
- Government inauguration event setup, expos, and official ceremonies (think metro launches, big government functions)
- Corporate gala stage design, product launches, and awards nights
- Summits, conferences, and job fairs with professional conference logistics
- University convocation infrastructure, alumni meets, and campus events
- Large-scale religious event production and cultural gatherings
How We Work
- Custom stage and backdrop builds, including LED screens and branded designs
- Seating for any crowd size - from VIP sofas to gala round tables to tiered bleachers
- Venue transformation: open grounds, metro stations, or auditoriums, we make it event-ready
- Grand entrances, floral decor, red carpets, and crowd management with clear signage
- Full branding across the venue, from archways to standees
Where We Go
We’re not stuck in one city. Our team and gear travel all over India - Bangalore, Pune, Hyderabad, wherever your event needs us.
Why Us
We don’t just show up and set up. We get into the details, work with your team, and treat your event like our own. If you want a partner who cares about the outcome, that’s us.
Meet your Expert
F5 Events
96 connects in last 3 months
My Story
People ask why F5? Simple - we’re here to refresh events, make them new again. Started with just a belief: nobody should see the chaos behind a smooth event, that’s our job. Our founder Sharath, backbone of the team, still gets his hands dirty. We’ve done it all - metro launches, Sunidhi Chauhan concerts, even a small pooja in our new office. We build spaces where memories stick. Still grateful, still hungry.
My Work
All-Round Event Management - We handle everything - venue construction, decor, infrastructure for corporate events, concerts, festivals, launches.
We Build, You Celebrate - From empty grounds to packed shows, we sort stage, sound, lights, custom event barricades - all sorted by us.
Pan-India, No Hassle - Based in Bengaluru but we’ll show up anywhere - Pune, Mumbai, Hyderabad, wherever your event takes us.
Big Scale, Safe Hands - Massive concerts? Public runs? We’ve got the gear, like our F5-engraved aluminium barricades, and the team to pull it off.
