Social Event Planning

Decor Specifications

• Backdrop: 6ft x 6ft visual focal point (ring frame, sequin wall, or fabric drape).
• Balloons: 8-10 ft organic style garland mixing standard latex with chrome accents.
• Props: 3 cylindrical plinths for cake display or an easel stand with a welcome sign.
• Signage: Rental of one standard LED neon sign (e.g., Happy Birthday).

Operations

• Staff: 2-person team for setup (2-3 hours) and dismantling.
• Logistics: Transport included within city limits.
• Note: Excludes fresh flowers and event coordination services.

Decor & Design

• Main Setup: 8ft x 8ft backdrop with heavy floral accents (mix of fresh and premium artificial) and themed cutouts.
• Table Scaping: Linen runners, floral centerpieces, and candles for the main dining or cake table.
• Entrance: Welcome signage on an easel with floral bunches.

Vendor Inclusions

• Photography: Professional candid photographer for 3-4 hours with edited digital delivery.
• Entertainment: Arrangement of a game host or background music management.

Management

• Coordination: Management of caterer layout and service flow (food cost paid separately).
• Supervision: On-site manager to handle the run-of-show (cake cutting, games timing).

Custom Fabrication

• Structures: Custom-printed flex on wooden frames and 3D styrofoam props (e.g., animals, castles) instead of standard rentals.
• Tech Setup: Intelligent lighting (PAR cans, moving heads) and professional sound system suitable for up to 100 guests.
• Branding: Personalized details like hot stamping on coconuts/food items or custom return gift packaging.

Entertainment & Hospitality

• Talent Booking: Sourcing of magicians, mascots, and tattoo artists for kids or DJs and live musicians for adults.
• Bar Setup: Professional bar area setup with mixologists (alcohol provided by client).

Planning Service

• Team: Lead Planner plus 2-3 shadow managers on the event day.
• Scope: End-to-end vendor sourcing (cake, invites), RSVP assistance, and hospitality desk management.