--- title: "Corporate Event Planning - Conferences, Galas & Product Launches - mytribe" description: "Vaatika Events plans corporate conferences, product launches, galas, and award nights across India, with in-house stage build, AV and projection, catering, light and sound, and event-day coordination. Premium production from a single team." canonical: https://mytribe.in/vaatika__events/corporate-event-planning last_updated: 2025-12-23 --- # Corporate Event Planning in Bengaluru By [Vaatika Events](https://mytribe.in/vaatika__events) · We plan and run conferences, product launches, galas, and award nights end-to-end, with in-house stage, AV, catering, light and sound, and on-ground coordination. One team, no vendor handoffs. ## Locations Plans corporate events across India; Office in Marsur, Bengaluru ### Travels to - Plans corporate events across Mysuru (Mysuru, Mysuru, Karnataka, India) - Plans corporate events across Bengaluru (Bengaluru, Bengaluru, Karnataka, India) - Plans corporate events across India (India, India) ### Visit at - Office at Marsur, Bengaluru (manages corporate events near Electronic City, Whitefield, Bellandur, Outer Ring Road, Bommasandra) ## Pricing guide (estimates) These are indicative prices based on provider's past work. Enquire now to find out final quote. ### Corporate Conference Full-Day Package Comprehensive 100-pax turnkey setup covering AC banquet hall logistics, JBL audio systems, 12ft LED wall, and full-day multi-cuisine catering. Typically ₹1,650-2,250 Per Person (Min. 100 Pax) (estimate) #### Production & AV Specs * **Stage:** 16ft x 8ft riser with needle-punch carpet. * **Backdrop:** 16ft x 10ft wooden frame with matte-finish flex branding. * **Visuals:** 12ft x 9ft P3 LED Video Wall OR High-Lumens Projector depending on venue. * **Audio:** JBL/RCF mid-range PA system with 2 handheld Shure/Sennheiser mics and 1 podium mic. * **Tech Support:** 1 operator and laptop included. #### Furniture & Decor * **Seating:** Banquet chairs with white Lycra covers and colored sashes (Red/Gold/Blue). * **Head Table:** Stage seating for 3-4 with low floral arrangements (Roses & Gypsophila). * **Reception:** 6ft registration counter with floral centerpiece and 2 signage standees. #### F&B & Hospitality * **Morning:** Tea/Coffee with biscuits. * **Lunch:** Multi-cuisine buffet (2 Salads, 1 Soup, 2 Starters, 2 Mains, Rice, Dal, Breads, 1 Dessert). * **Evening:** High Tea with 1 hot snack. * **Essentials:** 200ml water bottles, mints, notepads, and pens per attendee. * **Manpower:** 1 Event Manager and 2 Ushers for coordination. ### Premium Gala & Product Launch Production High-impact 150-pax experience featuring intelligent moving head lighting, P3 split-screen LED setup, live entertainment options, and lavish dinner spread. Typically ₹2,800-3,800 Per Person (Min. 150 Pax) (estimate) #### Tech & Production * **Stage:** Custom 24ft fabrication with glossy masked flooring. * **Lighting:** Box truss rig with 8-12 Moving Head Beams (Sharpies), 4 Spots, and Haze machine. * **Visuals:** P3 LED Split-screen setup (Center + 2 side panels). * **Audio:** Line Array System (JBL VRX or equivalent) with subwoofers for heavy bass. #### Decor & Experience * **Photo Zone:** Selfie corner with suspended Gold/Neon frames or artificial floral wall. * **Ambiance:** LED Par cans for venue color washing and 10-12 LED cocktail tables. * **Dining:** Round tables with tall glass vases or crystal candelabras. #### Entertainment & Talent * **Host:** Professional MC (English/Kannada/Hindi) for 3 hours. * **Live Act:** Choice of Contemporary Dance Troupe (4-6 pax) OR Acoustic Trio Band. * **DJ:** Professional corporate DJ with console. #### Premium Catering * **Welcome:** 4 Pass-around starters (Veg/Non-Veg) and Mocktail Bar. * **Dinner:** Lavish buffet with 2 Live Counters (Pasta/Chaat/Tava), 3 Non-Veg mains, and 3 Premium desserts. ### Fashion Ramp & Runway Infrastructure Add-On Specialized hardware setup featuring a 24ft glossy T-ramp, shadow-free face lighting, and backstage green room logistics. Typically ₹1.3-1.9L Per Event Setup (estimate) #### Ramp Fabrication * **Structure:** T-Shaped or Straight extension (20-24ft length, 4-6ft width). * **Finish:** White/Black glossy HIPS sheets or new carpet with black side masking. #### Professional Lighting * **Rigging:** Goal-post truss or T-stands positioned for runway coverage. * **Fixtures:** Fresnels or LED COB warm white lights for shadow-free photography. * **SFX:** 4 shots of Cold Pyro for showstopper entry. #### Backstage Logistics * **Green Room:** Includes 2 full-length mirrors, 2 heavy-duty clothing racks, and 1 garment steamer. * **Management:** 1 Backstage Manager for cueing. ## About Corporate Event Planning We plan and run corporate events end-to-end. Most of what you need is handled in-house by our own team rather than outsourced. ### What We Take On - Conferences with full seating, AV, and panel-stage layouts. - Product launches with custom brand sets, projection mapping, and immersive lighting. - Corporate galas and award nights with red-carpet entrances, photo zones, and live entertainment. - Runway and stage infrastructure if you are hosting a fashion presentation. ### What's In-House - Stage and set: custom builds, branded backdrops, riser stages. - AV and lighting: P3 LED walls or projectors, line-array sound, moving-head and box-truss rigs, projection mapping. - Catering: multi-cuisine buffet, live counters, mocktail bar, full veg and non-veg. - Decor: floral, themed sets, photo zones, ceiling installations. - Entertainment booking: MCs in English, Kannada, or Hindi; live acts; DJ. ### How We Work A uniformed crew runs the event on the day, including AV operation, guest registration, and timeline management. ### Singular Services Decor or catering can be hired on their own; light and sound, photography, and gifting only come bundled with one of those. We work across India out of our Bengaluru base. ## Highlights Browse through Vaatika Events's best work. ### [Featured](https://mytribe.in/vaatika__events/corporate-event-planning/featured) - [Video: I use advanced lighting and projection mapping to completely transform a venue. This setup features a circular LED ceiling rig and projected architectural designs on the main backdrop, creating a high-tech, immersive atmosphere for a corporate gala.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fb4f2e1c-6a29-4b3c-827f-d7702d131d30) - [Video: This is an example of a large-scale outdoor event I planned, featuring a custom-built modern stage with a unique purple and white backdrop. The production included a full lighting rig, runway, and a dramatic fabric ceiling installation over the guest seating area.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/ec50a31a-37e1-491e-8f4a-3e1e7ecdf428) - ![For a grand and elegant theme, I designed this stage backdrop using a series of large arches completely covered in white flowers. This type of floral installation creates a luxurious focal point for award ceremonies, galas, and corporate celebrations.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/83ff26d2-28db-49b9-b20a-6ae98f602436) - [Video: I manage all event logistics, including large-scale productions in tented venues. This event featured aerial drone coverage, dramatic entrance lighting, and unique live entertainment, such as dancers performing with illuminated wings to welcome guests.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c2166faa-1111-4d9d-9dae-76fb56b19769) - [Video: This shows a classic setup for a corporate conference or formal function. I handled the entire hall arrangement, including the patterned red carpet entrance, a floral tunnel for guests, and uniform seating with custom chair covers.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/93013fd9-8fa2-4b15-b36e-7b6637c327ce) - ![To add a cultural touch and a warm welcome for guests, I arrange for traditional performance troupes. Here, dancers in ornate costumes perform a welcome ceremony with lighted candelabras at a corporate event entrance.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/d1f659cc-554c-4469-9d00-4a9005accca6) ### [Grand Stage & Set Design](https://mytribe.in/vaatika__events/corporate-event-planning/grand-stage-set-design) - [Video: This modern, large-scale outdoor stage was designed for a high-profile launch event. The set features a custom-designed backdrop, a wide platform for presentations, and integrated lighting trusses for a professional production.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/ec50a31a-37e1-491e-8f4a-3e1e7ecdf428) - ![A closer look at a lavish stage backdrop created for a corporate gala. The design is built around multiple floral arches, providing a stunning and memorable setting for speakers, awardees, or performers.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/83ff26d2-28db-49b9-b20a-6ae98f602436) - [Video: This is a standard yet elegant stage setup for a corporate conference inside a large hall. The design includes a clean backdrop, professional seating arrangement, and a clear line of sight for all attendees, ensuring a functional and polished event.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/93013fd9-8fa2-4b15-b36e-7b6637c327ce) ### [Advanced Lighting & AV Production](https://mytribe.in/vaatika__events/corporate-event-planning/advanced-lighting-av-production) - [Video: This is my most advanced AV offering, featuring 3D projection mapping on a custom backdrop. Paired with a dynamic LED ceiling installation, this technology creates a fully immersive visual experience, perfect for product launches and high-impact corporate events.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fb4f2e1c-6a29-4b3c-827f-d7702d131d30) - [Video: I use a variety of lighting elements to build atmosphere, such as these illuminated cocktail tables and custom neon signs. This setup for an evening event also included colorful uplighting on photo zones and professional stage lighting.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/ac024bb7-0c9f-462e-9d4d-ebf77e5f119d) - [Video: For this event, I used dramatic purple uplighting to create an impactful entrance walkway. Effective lighting design is a key part of my event planning service, ensuring the venue looks impressive from the moment guests arrive.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c2166faa-1111-4d9d-9dae-76fb56b19769) ### [Immersive Decor & Theming](https://mytribe.in/vaatika__events/corporate-event-planning/immersive-decor-theming) - [Video: I create grand entrances like this floral tunnel, which provides a beautiful walkway and photo opportunity for guests. This type of decor is ideal for making a strong first impression at galas and formal corporate functions.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/93013fd9-8fa2-4b15-b36e-7b6637c327ce) - [Video: This shows a custom photo zone I designed with ornate golden frames against a green wall. Interactive decor elements like this are effective for guest engagement and encourage social media sharing, extending your event's reach.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/b73920c7-8f53-4204-8dfa-9863d687b997) - [Video: Another example of a creative photo booth, this time using colorful frames and vibrant neon and LED lighting. This setup was for a more modern, high-energy corporate party, designed to be a fun and interactive focal point.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/ac024bb7-0c9f-462e-9d4d-ebf77e5f119d) ### [Live Entertainment & Talent](https://mytribe.in/vaatika__events/corporate-event-planning/live-entertainment-talent) - [Video: To create a 'wow' moment, I arrange for unique acts like these dancers performing with large, illuminated wings. This type of high-impact entertainment is perfect for corporate galas, product launches, and award nights.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c2166faa-1111-4d9d-9dae-76fb56b19769) - ![I coordinate with traditional dance troupes to provide authentic cultural performances. These dancers, in full costume, are performing a welcome ceremony, adding a touch of elegance and tradition to a corporate gathering.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/d1f659cc-554c-4469-9d00-4a9005accca6) - ![For a client who wanted a classical Indian theme, I sourced a professional Mohiniyattam dance troupe. Coordinating the right entertainment ensures the event's atmosphere aligns perfectly with your brand and objectives.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/e93d1d0a-9ebe-4185-9458-e2d83fc26129) - [Video: Live music is a key part of many corporate events. This clip shows a professional keyboardist I hired to provide background music and ambiance during a corporate dinner and networking session.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/d59e61f8-c8a5-472a-8180-cb2a1ee19c4b) ### [Event Highlights & Montages](https://mytribe.in/vaatika__events/corporate-event-planning/event-highlights-montages) - [Video: This montage captures the guest experience at a formal corporate event. It shows key moments from the reception, including guest arrivals, networking, and the overall positive atmosphere I work to create.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/d59e61f8-c8a5-472a-8180-cb2a1ee19c4b) - [Video: A quick walkthrough of an outdoor evening event I managed. This video highlights the decor elements, including a custom photo booth, floral arrangements, and the general lawn setup with stage and seating.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/b73920c7-8f53-4204-8dfa-9863d687b997) ## Meet your expert [Vaatika Events](https://mytribe.in/vaatika__events) ### My story Hi, I'm Soumya, and Vaatika Events is the team I run out of Bengaluru. We've been doing this since 2018 and have organised close to 60 large events so far. I'm the person running around on event day, fussing over light angles and whether the flowers look just right. For us it's not only about planning, it's about making sure things actually happen the way you imagined. We don't just talk, we do, every event, every time. ### My work - **What we offer**: Weddings, large corporate events, and large-scale celebrations, with in-house decor, catering, light and sound, photography, gifting, and on-ground coordination. - **We work at scale**: Premium, large-format events are our home ground; we are not the right fit for small home birthdays or low-ticket setups. - **Any wedding tradition**: South Indian mandap work, North Indian receptions, beach setups, and destination weddings across India, all handled by our own team. - **Standalone decor or catering**: Most clients book us end-to-end, but decor or catering can also be hired on their own if that is all you need. - **On-ground execution**: A uniformed team is on site to run the timeline, manage vendors, and keep your family out of the operational details. - **Bengaluru base, India reach**: Our office is in Marsur, Bengaluru; we travel for destination work across India. ## More services from Vaatika Events - [Wedding Planning & Management](https://mytribe.in/vaatika__events/wedding-planning-management) · ₹2-15L per wedding event (estimate) - [Social Event Planning](https://mytribe.in/vaatika__events/social-event-planning) · ₹65-90K per event (estimate) ## Experts similar to Vaatika Events on mytribe - [Corporate Event Planning by Raj's Events & Entertainment](https://mytribe.in/rajsevents/corporate-event-planning) · ₹60K-2.5L per event (estimate) · Bengaluru - [Corporate Event Decoration by Aacharane Events](https://mytribe.in/aacharane/corporate-event-decoration) · ₹40K-2L per event (estimate) · Hassan - [Corporate Event & Commercial Decoration by Nalesa by Geethanjali Santosh](https://mytribe.in/weddingsbygeethanjali/corporate-event-commercial-decoration) · ₹60K-5L per event (estimate) · Nalesa - [Corporate Event Management by MM Events](https://mytribe.in/mmeveentswithelegance/corporate-event-management) · ₹80K-3L per event (estimate) · Bengaluru - [Corporate Event Planning by Ranjitha Radhakrishna](https://mytribe.in/bangalore_planners/corporate-event-planning) · ₹15-40K per event (estimate) · Bengaluru - [Corporate Event Management by Prajyothi Events & Arts](https://mytribe.in/prajyothieventsarts/corporate-event-management) · ₹1-6L per event (estimate) · PRAJYOTHI Events and Arts - [Event Design & Decoration by Decor by Aditya](https://mytribe.in/decorbyaditya/event-design-decoration) · ₹40K-7L per event (estimate) · Bengaluru - [Corporate & Government Event Management by Mann Events](https://mytribe.in/mann_eventz/corporate-government-event-management) · ₹1.5-4L per event (estimate) · Mann Events - [Corporate & Social Event Decoration by My Balloons My Party](https://mytribe.in/myballoonselectroniccity/corporate-social-event-decoration) · ₹12-80K per event (estimate) · Bengaluru - [Corporate Event Decoration by EPB Events](https://mytribe.in/eventplannerbengaluru/corporate-event-decoration) · ₹12-80K per event (estimate) · Bengaluru ## Book To book Vaatika Events, message mytribe on WhatsApp: [Chat on WhatsApp](https://wa.me/916360004054?text=Hi%2C%20I'm%20looking%20for%20Corporate%20Event%20Planning%20by%20Vaatika%20Events.)