--- title: "Wedding Planner in Mumbai: Our Event Planning Process" description: "Discover how we turn your vision into reality. From mood boards to on-ground execution, see how our team handles every detail for a seamless celebration." canonical: https://mytribe.in/theserendipitycoindia/corporate-brand-events/our-process-the-people-behind-the-magic last_updated: 2025-09-26 --- # The Magic Behind Our Planning Process Tribe Verified · Handling destination events across India. By [The Serendipity Co.](https://mytribe.in/theserendipitycoindia) · Based in Mumbai; takes projects across India · ₹40K per station (approx 100 pax) (estimate) Part of [Corporate & Brand Events](https://mytribe.in/theserendipitycoindia/corporate-brand-events). [View full gallery](https://mytribe.in/theserendipitycoindia/corporate-brand-events/gallery) Planning isn't just about the final highlight reel. It is about the gritty, hardworking, and deeply personal steps that turn a khwaab into an actual event. ## Photos and videos - [Video: "You're all a dream team." Hearing these words from our clients is why we do what we do. This heartfelt testimonial highlights our commitment to seamless execution, sharp attention to detail, and making the planning process enjoyable.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/85c96987-b14b-4351-9b64-5f0d86c720eb) - [Video: This video, which includes a client's thank you message, is a powerful reminder of our purpose. We are driven by gratitude and the privilege of turning a client's trust into an event that exceeds their wildest dreams.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/22db7a68-0511-49d1-9cea-f4274f43ab75) - ![Meet our founder, Rhea Dewan. With nearly a decade of experience in the industry, I founded The Serendipity Co. to bring a storyteller's approach to event planning, ensuring every celebration is as unique as the people at its heart.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/83e93798-9736-4f4c-9c77-ae8fca14d05f) - [Video: Celebrating our first anniversary! This video is a look back at the whirlwind of beautiful stories, late nights, and unforgettable moments that have defined our journey so far. We are filled with gratitude for the trust placed in us.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/ebb4db7e-7b92-4b11-a917-48a6bf132254) - [Video: A glimpse of the team that makes the magic happen. From guest check-ins to vendor coordination and late-night logistics, our team's dedication is the invisible thread that holds every perfect event together.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/07ab4dc8-531d-4e3d-b913-a02083185f77) - [Video: This video shows the reality of event planning. It's about our team working tirelessly behind the scenes, from coordinating with vendors to setting up decor, to ensure our clients and their guests can enjoy every moment.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/4355d073-0079-4dc5-bc1e-495940505b1a) - ![A candid shot of our team. Every event teaches us something new, not just about planning, but about people, patience, and the importance of showing up for each other no matter what.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/1dd6035a-58d0-4f1b-ab57-fe12d9336de4) - ![Our team, our strength. We believe in responding to every call that excites our spirit, and that passion is what we bring to every event we plan.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/3bd28e9e-a0ae-49a3-8bd3-bec79bc450b4) - [Video: A day in my life as a wedding planner. It's a constant juggle of site visits, creative brainstorming, client calls, and managing countless checklists to ensure every detail is perfect.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/da4a168a-28f9-40dc-8c22-632d0c51612b) - [Video: What does a typical week look like for us? This calendar gives a peek into our schedule, from vendor meetings and floral samplings to creative calls and food tastings. It's a busy but rewarding process.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/d8607c14-4dc0-418b-88b0-74d07a836cb0) - ![The unglamorous but essential truth of planning. This image captures the real, hands-on work that goes into executing a vision, reminding us that the journey is as important as the destination.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/e9c45a76-31c4-4a21-bbaa-9c2bcd22f98c) - ![A mood board is just the beginning. We know that turning a stunning vision into reality requires a calm team, buffer time, and backup plans for every contingency.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fe8b6392-fa02-40b0-80fa-6b038cd89367) - ![An example of a vibrant mehndi mood board we created. This is the first step in our creative process, where we translate a client's vision into a cohesive palette of colors, textures, and ideas.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/44e7943e-c283-4267-91a6-a63937e59dea) - [Video: A video showing the transformation from an empty space to a beautiful event. It's a testament to the hustle, teamwork, and love for details that our team brings to every setup.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/4bf9f2bf-3211-4952-9864-f4732bd060b6) - [Video: This is our brand promise. We bring your dream to life by focusing on every detail, because we believe your event is your story, and it deserves to be told beautifully.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/7a86349c-dcf0-441c-8c0a-8038aec009f2) - [Video: A summary of the services we offer. From creative conceptualization to decor, technical production, and show running, we provide comprehensive, end-to-end event management under one roof.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/edf7d7f5-e16e-4b16-af96-abec456926ba) - [Video: Whether your vibe is chic and sleek or bold and glam, our process is designed to bring your unique vision to life. This reel shows how we adapt our style to match our clients' personalities.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/63c76e67-4dd1-4da4-8564-25b2e6376db9) ## About Our Process & The People Behind the Magic People see the final setup, but the real work happens in the spreadsheets and the quiet, last-minute fixes. Whether it is a wardrobe malfunction or a sudden weather shift, my team is trained to handle the chaos so you never see it. We start with your khwaab. It is a simple vision at first, but we ground it in reality. My team and I build mood boards not just for the look, but for the flow of the entire day. We do not just hire vendors; we work with florists, caterers, and lighting technicians who share our work ethic. When you work with us, you are bringing on a team that thrives on the logistics. We manage the venue load-in, the sound checks, and the guest check-ins. If the lights flicker or a delivery arrives late, you will not know about it. We take pride in the silence of our operations. The goal is to build an event where you are a guest at your own party. We handle the stress so you can focus on the feeling of the day, ensuring that every detail is handled with calm and precision. This is the gyaan we have collected over years of managing events from Mumbai to beyond. It is about anticipating the human element of a celebration and showing up, no matter what. ## About The Serendipity Co. I am Rhea, and I believe the best events are born from real, messy, human effort. I am not here to just manage logistics; I am here to make sure you actually get to enjoy your day while my team handles the rest. [See all of The Serendipity Co.'s services](https://mytribe.in/theserendipitycoindia) ## More from Corporate & Brand Events by The Serendipity Co. - [Featured](https://mytribe.in/theserendipitycoindia/corporate-brand-events/featured) - [Immersive Thematic Decor](https://mytribe.in/theserendipitycoindia/corporate-brand-events/immersive-thematic-decor) - [Engaging Guest Experiences](https://mytribe.in/theserendipitycoindia/corporate-brand-events/engaging-guest-experiences) - [Curated Entertainment & Atmosphere](https://mytribe.in/theserendipitycoindia/corporate-brand-events/curated-entertainment-atmosphere) - [Elegant Floral & Decor Details](https://mytribe.in/theserendipitycoindia/corporate-brand-events/elegant-floral-decor-details) - [Destination & Venue Expertise](https://mytribe.in/theserendipitycoindia/corporate-brand-events/destination-venue-expertise) ## More services by The Serendipity Co. - [Luxury & Destination Wedding Planning](https://mytribe.in/theserendipitycoindia/luxury-destination-wedding-planning) - [Bespoke Social Events](https://mytribe.in/theserendipitycoindia/bespoke-social-events) ## Similar work from other experts - [From Concept to Creation: How We Build Your Event](https://mytribe.in/aashiraweddingsandevents/themed-social-event-design/from-concept-to-creation-behind-the-scenes) by Aashira · Themed Social Event Design · Takes projects across India; Studio in Chandan Hola, New Delhi - [Behind the Magic: Our Process and Team](https://mytribe.in/saffroncelebrations/social-event-celebration-decor/behind-the-magic-our-process-team) by Saffron Celebrations · Social Event & Celebration Decor · Takes event projects in Mumbai, Jaipur & travels pan-India - [Behind the Magic: Our Event Design Process](https://mytribe.in/themogracollective/destination-weddings/behind-the-magic-our-process-team) by The Mogra Collective · Destination Weddings · Based in Indiranagar; Travels across India - [Behind the Scenes: Our Event Planning & Production Process](https://mytribe.in/creative_events_official/corporate-event-management/behind-the-scenes-our-process-team) by Creative Events · Corporate Event Management · Takes projects across Mumbai and travels pan-India - [Our Event Planning Process and Happy Clients](https://mytribe.in/and_events_/private-parties-milestone-events/our-process-happy-clients) by AnD Events · Private Parties & Milestone Events · Takes projects across Mumbai Metropolitan Area - [Behind the Scenes of Our Event Designs](https://mytribe.in/corunumevents/full-service-wedding-event-planning/behind-the-scenes) by Cor Unum · Full-Service Wedding & Event Planning · Based in Bengaluru; Travels across India for events ## Book To book The Serendipity Co., message mytribe on WhatsApp: [Chat on WhatsApp](https://wa.me/916360004054?text=Hi%20Rhea%2C%20I%20saw%20your%20work%20on%20the%20'Our%20Process'%20page%20and%20I%20would%20love%20to%20chat%20about%20planning%20my%20upcoming%20event.)