--- title: "Behind the Scenes of Our Event Process | Showmaqers Delhi NCR" description: "See how we plan and execute your events in Delhi NCR. From floral arrangements to sound rigging, get a glimpse of our event management process." canonical: https://mytribe.in/showmaqers/social-private-event-planning/behind-the-scenes-our-process last_updated: 2026-04-11 --- # Behind the Scenes: Our Event Setup Process Tribe Verified · Successfully managed 150+ events in Delhi NCR By [Showmaqers](https://mytribe.in/showmaqers) · Takes projects across Delhi NCR · ₹35K per event (estimate) Part of [Social & Private Event Planning](https://mytribe.in/showmaqers/social-private-event-planning). [View full gallery](https://mytribe.in/showmaqers/social-private-event-planning/gallery) The magic of an event starts hours before the first guest walks in. Get a glimpse into how we build your celebration from the ground up, from the first frame to the final light check. ## Photos and videos - [Video: A behind-the-scenes look at the setup for the retirement party, from arranging the personalized timeline boards to the final lighting checks.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/36e2ca84-e1ce-4066-8a7f-acd6f97c78fb) - [Video: This video shows our team meticulously assembling the Greek-inspired decor, from arranging foliage to setting up the final structures.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/d501552f-7eff-482d-841f-551707d69e90) - [Video: A glimpse into the making of the pink-themed Haldi, showing the transformation from an empty space to a vibrant, decorated venue.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/956912aa-fc9a-495b-8954-5b06001dce2c) - [Video: Watch our team bring the 'Banarasia' theme to life, from hanging traditional banners to setting up the intricate food and decor stations.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/beac5745-61c1-4d53-858b-59c6934fdc6f) - [Video: A video walkthrough of the elegant Soven & Valeria Roka ceremony, capturing the beautiful details from the entrance to the bar and seating areas.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/54ebdf69-26f3-4232-9301-f38a0bbd85d5) - [Video: This video shows the hard work that goes into our events, capturing our team during the setup process before the guests arrive.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/79bf004e-d224-4b48-a585-832b6cfca9e2) - [Video: A behind-the-scenes look at the creation of the pastel floral Roka, from our florists at work to the final stage reveal.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/94471868-a14b-4226-847e-2f7c55676f33) - [Video: A complete tour of the Sufi-themed reception, showcasing the grand entrance, main hall, stage, and bar setup.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/4fbbabcd-7e96-4052-8e9e-f5b37c6bcb26) - [Video: This video highlights our floral design process, showing how we create beautiful arrangements for everything from wedding mandaps to vintage car decorations.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/88512e00-0408-488b-8c23-278aed6c53f7) - [Video: A montage of the Masquerade Sangeet, giving a glimpse of the welcome area, the unique 'Cheers' wall, and the overall dramatic ambiance.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/a170bf9c-0894-43f2-99de-d9e9cbf36957) - [Video: See our team in action as they construct the grand entrance for the Masquerade Sangeet, from the framework to the final decorative touches.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/d6f910f7-b5b2-4595-8bcf-11eb6814bd81) - [Video: A video showing the setup for the 'Art of Orange' Haldi, capturing the process of hanging drapes and arranging decor before the festivities begin.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/ca4430c9-db83-4cfb-98c0-bd915754d06a) - [Video: A behind-the-scenes video of the 'Mehendi in Madhuban' setup, showing our team rolling out carpets and arranging the seating.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/3c88cd74-3867-47ca-840e-14be1878a8f0) - ![A view of the stage before the event begins, showing the band's instruments, sound system, and the modern LED backdrop.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/29992c3c-b46a-4596-a726-b35212e0e986) - [Video: A 'coming soon' teaser video showing glimpses of our team setting up various large-scale wedding decorations, building anticipation for the final look.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/20cee92a-3eaf-4035-9450-55e0a535c20e) ## About Behind The Scenes: Our Process The photos you see above are not just staged. They show the actual, industrious work that happens in the 4 to 12 hours before your guests arrive. We believe in full transparency, so we want you to see the reality behind the glamour: the black trusses, the ladder work, and the careful floral wiring that ensures everything stays perfect until the last song ends. We do not believe in 'copy-paste' events, and our setup process reflects that. Whether we are executing a 6x5 feet curtain backdrop for an intimate terrace party or managing a complex venue map for a 300-guest reception, our commitment to detail remains consistent. ### Our Workflow When you book with us, you are not just getting decor. You are getting a team that handles the technical and creative heavy lifting. * **Planning & Logistics:** We start with site visits and floor plan design to ensure the flow of your event is smooth. We handle vendor coordination, from catering layouts to artist arrivals, so you do not have to. * **Production:** This is where the work happens. Our team handles everything from rigging sound systems to creating custom floral installations. For larger events, we deploy a team of 5 to 8 execution executives to ensure minute-by-minute flow management. * **The Setup:** Our team typically requires access to the venue 6 to 12 hours prior to the event. This allows us to set up staging, test lighting, and arrange the floral decor without rushing. We prioritize structural integrity and safety alongside aesthetics. The black metal trussing you see in our work is standard for our mid-scale and large events, ensuring lighting rigs and sound systems are stable. We want your focus to be on your family, your guests, and the shaadimubarak moment, not the wiring or the timeline. ## About Showmaqers We are Showmaqers. We are a team of dreamers who love making people happy. If you want your party to feel like a story, with a little madness and a lot of heart, we are your people. [See all of Showmaqers's services](https://mytribe.in/showmaqers) ## More from Social & Private Event Planning by Showmaqers - [Featured](https://mytribe.in/showmaqers/social-private-event-planning/featured) - [Elegant Engagements & Roka Ceremonies](https://mytribe.in/showmaqers/social-private-event-planning/elegant-engagements-roka-ceremonies) - [Vibrant Haldi & Mehendi Functions](https://mytribe.in/showmaqers/social-private-event-planning/vibrant-haldi-mehendi-functions) - [Grand Receptions & Sangeet Nights](https://mytribe.in/showmaqers/social-private-event-planning/grand-receptions-sangeet-nights) - [Themed Cocktail & Card Parties](https://mytribe.in/showmaqers/social-private-event-planning/themed-cocktail-card-parties) - [Milestone Birthdays & Anniversaries](https://mytribe.in/showmaqers/social-private-event-planning/milestone-birthdays-anniversaries) - [Bespoke Decor & Personal Touches](https://mytribe.in/showmaqers/social-private-event-planning/bespoke-decor-personal-touches) - [Live Entertainment & Artist Management](https://mytribe.in/showmaqers/social-private-event-planning/live-entertainment-artist-management) - [Corporate & Institutional Events](https://mytribe.in/showmaqers/social-private-event-planning/corporate-institutional-events) ## More services by Showmaqers - [Wedding Planning & Management](https://mytribe.in/showmaqers/wedding-planning-management) - [Corporate Event Management](https://mytribe.in/showmaqers/corporate-event-management) ## Similar work from other experts - [Behind the Scenes: See Our Event Styling Process in Delhi NCR](https://mytribe.in/thepartvel/personal-celebration-styling/behind-the-scenes-how-we-create-the-magic) by The Partvel · Personal Celebration Styling · Takes projects across New Delhi - [Behind the Scenes of Our Event Planning](https://mytribe.in/shrijieventsndecor_bykiran/vendor-entertainment-management/a-glimpse-behind-the-scenes) by Shriji Events and Decor by Kiran · Vendor & Entertainment Management · Takes projects across Delhi NCR - [Behind the Scenes of Our Event Designs](https://mytribe.in/thedelhidecorcompany/wedding-social-event-design/behind-the-magic-our-process) by The Decor Company · Wedding & Social Event Design · Travels to event venues across Delhi NCR and pan-India - [Behind the Scenes: Our Event Setup Process](https://mytribe.in/tdevents.in/corporate-institutional-event-management/from-vision-to-reality-the-setup-process) by Think Different Event & Entertainment · Corporate & Institutional Event Management · Manages events across Delhi NCR; Office in Greater Noida - [Behind the Scenes: Our Event Design and Setup Process](https://mytribe.in/weddingdecorindia/pre-wedding-event-decoration/behind-the-scenes-the-making-of-magic) by Wedding Decor India · Pre-Wedding Event Decoration · Decorates at venues across Delhi NCR, Jaipur, and Agra - [Behind the Scenes: Our Wedding Planning Process](https://mytribe.in/stardevent/full-service-wedding-planning/behind-the-scenes-our-process) by Stardevent · Full-Service Wedding Planning · Plans weddings across Delhi NCR & India; Visit office in Uttam Nagar, New Delhi ## Book To book Showmaqers, message mytribe on WhatsApp: [Chat on WhatsApp](https://wa.me/916360004054?text=Hi%20Showmaqers%2C%20I%20saw%20your%20behind-the-scenes%20work%20and%20I'm%20planning%20an%20event.%20Could%20you%20help%20me%20with%20the%20setup%20logistics%3F)