---
title: "Social & Private Event Planning by Top Party Organizers in Gurgaon - mytribe"
description: "Need expert social & private event planning in Gurgaon? We handle everything from event decoration to catering for birthday parties, house warmings, and more. Get a stress-free, memorable celebration. Book Aakar Tent & Events on Tribe today!"
canonical: https://mytribe.in/aakartenthouse/social-private-event-planning
last_updated: 2026-01-10
---

# Social & Private Event Planning in Gurugram

By [Aakar Tent & Events](https://mytribe.in/aakartenthouse) · We manage complete event setups for any celebration in Gurgaon, from tents and decoration to catering and sound, so you just tell us your plan and we handle all the details.

## Locations

Takes projects across Gurugram; Visit office in Sector 48

### Travels to

- Takes projects across Gurugram (Gurugram, Gurugram, Haryana, India)

### Visit at

- Office at Sector 48, Gurugram (plans parties near Sushant Lok, Galleria Market, Ardee City, Sector 50, Ambience Mall)

## Pricing guide (estimates)

These are indicative prices based on provider's past work. Enquire now to find out final quote.

### Rooftop & Home Party Setup

Complete setup for 30-50 guests with green turf flooring, balloon decor, PA sound system, and buffet equipment.

Typically ₹30-45K Per Event Setup (estimate)

#### Infrastructure & Furniture
* 15x15 ft artificial green grass turf or red carpet
* 30-40 PVC banquet chairs with white covers and satin sashes
* 4-5 round dining tables with full-length linen
* 1-2 pedestal mist fans or air coolers

#### Decor & Sound
* Spiral or organic balloon arch using approx. 300 balloons
* Happy Birthday or Anniversary neon or foil balloon sign
* Perimeter string lighting and 2 LED par cans for ambience
* Single speaker PA system with mic and Bluetooth connectivity

#### Service & Catering Equipment
* Buffet counter with skirting and 3-4 chafing dishes (food warmers)
* Bone china crockery and glass tumblers for 50 guests
* 2 waiters for service and 1 helper
* Note: Food material cost is excluded

### Traditional House Warming Package

Traditional setup for 70-100 guests featuring 30ft building drapes, marigold floral entrance, floor seating for hawan, and buffet service.

Typically ₹55-85K Per Event Setup (estimate)

#### Exterior Decor
* 20-30 ft fabric draping from terrace to ground in festive colors (Yellow, Pink, Orange)
* Marigold floral gate decoration with mango leaves and hanging bells
* Floral railing wrapping for up to 2 floors of staircase

#### Pooja & Seating
* Floor seating area with 10-12 mattresses, white sheets, and bolsters
* 40-50 banquet chairs with covers and 4 high-top cocktail tables
* Red carpet or rugs for main movement areas

#### Catering Setup
* Premium copper or steel chafing dishes with salad and roti counters
* Full crockery and cutlery set for up to 100 guests
* Team of 4 waiters, 1 supervisor, and 1 cleaner

### Large Scale Farmhouse Event

Production for 100+ guests with 1200 sq ft truss structure, professional DJ console, themed stage backdrop, and Chiavari chair seating.

Typically ₹1.1-1.5L Per Event Setup (estimate)

#### Heavy Structure
* 1200-1500 sq ft waterproof Pandal or open truss structure
* Pleated ceiling draping in dual-tone theme colors
* 62 KVA silent generator for power backup
* Full ground carpeting or platform levelling

#### Entertainment & Decor
* Professional DJ console with sub-woofers and cordless mics
* Truss mounted lighting with LED pars and Sharpy moving heads
* 12x10 ft custom printed flex backdrop with 3D themed cutouts
* Grand themed entrance gate with floral or balloon installation

#### Furniture & Dining
* 60-80 Chiavari chairs and 2-3 sofa sets for lounge area
* LED-lit cocktail tables and designer bar counter
* Extensive buffet layout with separate appetizer and dessert sections

## About Social & Private Event Planning

We’ve been setting up celebrations since 2014, and honestly, our job is simple - you tell us what you’re celebrating, we handle the rest. No running around, no juggling vendors. Just hand over the headache and enjoy your day.

### What We Do

- Full event setup, from tenting (pipe pandaals, fancy canopies) to custom event tent solutions
- Decoration: flowers, balloons, fabric, and backdrops for any vibe you want
- Furniture: tables (round, buffet, cocktail), chairs, mattresses - sab kuch (everything)
- Catering setup: buffet counters, crockery, all sorted
- Lighting & sound: string lights, DJ, speakers - you name it

### Types of Events

- Themed birthday party setup for kids, teens, adults - Spiderman, princess, or just a chill rooftop vibe
- Traditional housewarming decor for Grah Pravesh - genda phool (marigold) entrances, pooja spaces, seating, buffet
- Outdoor baby shower arrangements - balloon arches, custom themes, garden or terrace setups
- Family get-togethers, anniversaries - casual lawn parties, cocktail tables, bar setups, DJ nights

### Where We Work

- Home gardens, rooftops, society clubhouses, farmhouses - Gurgaon ke har kone mein (in every corner of Gurgaon)

### What You Get

We’re not about big talk. Our focus is on getting things done, making sure your event looks and feels just right. Sometimes weather plays spoilsport, or space gets tight, but we always find a way. If you want a celebration that’s sorted, we’re here.

## Highlights

Browse through Aakar Tent & Events's best work.

### [Featured](https://mytribe.in/aakartenthouse/social-private-event-planning/featured)

- ![We bring any theme to life, like this complete Spiderman birthday setup at a farmhouse. This includes the custom stage backdrop, themed banners, balloon arrangements, and a pipe pandaal tent with coordinated red and blue draping.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c51dbcf0-938b-48b3-b1ce-1983a2b3be2e)
- ![We transform outdoor spaces with professional lighting. Here, we used a mix of colorful uplighting on trees and warm fairy lights to create a festive ambiance for an evening Christmas party at a society clubhouse.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/7ca3f803-fe51-46f0-b62d-22ee44b64650)
- [Video: An elegant outdoor baby shower setup in a garden space. We arranged the tent, a custom "Little Pumpkin" themed photo backdrop with a balloon arch, and coordinated round table seating for guests.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/9a4401e2-ba8d-408e-a5bc-43e96df75990)
- ![For traditional ceremonies, we create grand entrances. This setup features a full pipe pandaal structure with vibrant yellow, pink, and orange fabric draping and decorative hangings to welcome guests.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/697cf066-af4b-4d4b-9042-841cf5f88cd8)
- [Video: A classic housewarming event setup. We provide everything from the red carpet runner and traditional marigold flower decorations at the entrance to the complete buffet and guest seating arrangements inside.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/cf2e19ca-f167-4498-a1ac-67eabed4ce37)
- ![We can set up a full bar for your get-together or cocktail party. This includes the fabric-draped bar counter, all necessary glassware, and cocktail tables for a seamless guest experience.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c63c430c-4e96-492b-acb2-4ff9aacb4296)
- ![For a Grah Pravesh pooja or Hawan, we provide the complete floor seating arrangement. This includes clean mattresses and covers laid out around the central hawan kund area for family and guests.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/2c04c8b2-737e-4001-a68b-cd52ce8be7dc)

### [Housewarming & Pooja Setups](https://mytribe.in/aakartenthouse/social-private-event-planning/housewarming-pooja-setups)

- [Video: A welcoming entrance for a housewarming in DLF Phase 4, featuring a traditional red floral carpet, marigold garlands, and a clear pathway leading to the indoor buffet and seating area.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/cf2e19ca-f167-4498-a1ac-67eabed4ce37)
- [Video: A complete Grah Pravesh setup at Greenwood, starting with marigold flower strings at the gate and a red carpet entrance leading into the hall with round tables and a full buffet line.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/9909b0ef-167c-4e95-8a92-1895962225c7)
- [Video: An elegant indoor housewarming setup at DLF Pinnacle. The entryway is decorated with fresh flower arrangements, leading to a party area with round tables covered in red cloths and chairs with white covers and red bows.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/5e0cce65-090d-4cea-b567-1db1f8675944)
- [Video: A clean and functional catering and seating arrangement for a housewarming party. We provide round tables with peach-colored cloths and a long buffet counter with all necessary chafing dishes and bowls.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/2ae88beb-61f5-49cb-b302-29ebc60b0324)
- ![This is our standard setup for a Hawan or pooja ceremony. We arrange mattresses with clean white covers on the floor, ensuring comfortable seating for all family members during the rituals.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/2c04c8b2-737e-4001-a68b-cd52ce8be7dc)
- ![We also handle exterior decorations for your housewarming. Here, we've added simple yet festive fabric draping in pink and yellow along the balcony railing to mark the celebration.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/80b36921-01af-4e7a-8371-d67a7fef7c9e)
- ![A view of the guest seating area for a housewarming party in Ansal Esencia. We used round tables with bright pink tablecloths and chairs with white covers and matching pink sashes.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/39861781-8f0a-439c-bfa8-7e1819a2f8d7)
- ![A wider view of an event space we prepared, showing the arrangement of pedestal fans for ventilation, guest seating tables, and a partition for the catering area in a semi-open venue.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/59127ae7-a971-404e-9d53-90e50f4b78fc)
- ![The buffet station setup for a housewarming party. We provide long tables with clean white skirting and arrange all the chafing dishes and serving equipment required for the caterer.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/a10658cd-914d-4258-994e-a866f7a601db)
- ![A close-up of the round table seating arrangement we provide for private parties. Each table is set with a clean tablecloth and surrounded by chairs with covers and sashes to match the event's color scheme.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/a745cbfa-ed9a-468d-948b-2be88ce08074)

### [Themed Birthday Parties](https://mytribe.in/aakartenthouse/social-private-event-planning/themed-birthday-parties)

- ![This Spiderman themed birthday party shows our complete execution. We built the stage, designed the backdrop, arranged the tent, and provided custom banners with the birthday boy's name and age.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c51dbcf0-938b-48b3-b1ce-1983a2b3be2e)
- ![A closer look at the themed stage decoration for a 5th birthday party. The setup includes a central character backdrop, balloon columns, and a small sofa for the cake cutting ceremony.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/404c2de2-9572-495c-87d9-24565f801d57)
- ![For outdoor birthday parties, we set up extensive buffet counters. This long table is draped in red and blue fabric to match the Spiderman theme, with string lights overhead for evening ambiance.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/4d550ea8-b139-4b25-814e-7f301586da9d)
- ![We cover large outdoor areas with carpeting to create a clean and defined party space. Here, a red carpet covers the lawn, with white garden chairs and tables set up for guests.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/d83b88f4-7e02-4bd1-9e90-0219f5ee306e)
- ![Another view of the large-scale setup at a farmhouse birthday party, showing the buffet line, decorative balloon pillar, and the vast lawn space prepared for the event.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/e234aa42-f6ee-4c29-a797-8d6059d7c2f7)
- ![A rooftop birthday party setup with a bright yellow and white theme. We arranged round tables with chairs, all fitted with covers and sashes, and added balloon decorations for a festive look.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/f72d2314-e0c5-4afe-a877-1ee9686c3cdd)
- ![A wider angle of the rooftop party, showing how we can transform an open terrace into a functional event space with organized seating and decorations, set against the city skyline.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/e62c5939-4a04-48a6-a2f9-e2d57752a39b)
- ![A simple and practical buffet table setup for a rooftop party. We provide a long table with clean white skirting, ready for the food service to be arranged.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/2bdf2e45-11f0-4bdf-a715-e53a70468844)

### [Outdoor Parties & Get-Togethers](https://mytribe.in/aakartenthouse/social-private-event-planning/outdoor-parties-get-togethers)

- ![We use a combination of colorful uplighting and warm fairy lights to create a magical atmosphere for evening garden parties, completely transforming the look of the venue.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/7ca3f803-fe51-46f0-b62d-22ee44b64650)
- ![A wide shot of our lighting work for an outdoor Christmas party. The setup includes lighting for the walkway, potted plants, and larger trees to create a cohesive and immersive environment.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fd81f584-d804-448c-a27f-a96044311e0a)
- ![This image shows how we combine functional elements like cocktail tables with ambient lighting. The fairy lights wrapped around the trees and the colorful uplighting create a perfect party vibe.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fd101563-51e7-4004-a146-d38f9c4e0755)
- ![A practical setup for a cocktail party on a lawn, featuring standing cocktail tables with black covers and a fully equipped bar counter in the background, all under festive lighting.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/07d86284-e45d-4182-bf3a-4190e4f4be78)
- ![Our lighting can highlight specific features in a garden. Here, green and purple lights focus on plants and a statue, adding depth and character to the event decor.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/78c82779-511d-4852-b56d-7b74c663592d)
- ![We can install large canopy tents even in front of grand residences. This striped orange and blue tent was set up for a get-together in DLF Phase 1, providing shade and a designated party zone.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/b7eefe49-2a4a-4c96-a051-e133195cdf5a)
- ![A view from the side of the outdoor tent setup, showing the arrangement of cocktail tables on a patterned carpet, creating a comfortable and stylish space for guests to mingle.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/175d8e22-dab0-4db4-a0ed-2d96723fd73c)
- ![This photo highlights the cocktail table setup under the tent. The tables are covered with blue skirting and a golden cloth overlay, matching the event's color scheme.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/68a3bca7-8813-450b-831a-e8e162d4ff05)
- ![Another perspective of the cocktail tables, showing the neat arrangement and how they provide standing space for guests during a casual get-together.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/47d809b3-ad39-4893-98b9-a35475639bc4)
- ![A close-up of the bar counter we set up for an outdoor party. It is draped in peach and blue fabric and fully stocked with a variety of clean glassware for serving drinks.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c63c430c-4e96-492b-acb2-4ff9aacb4296)
- ![A detailed look at the glassware arranged on the bar counter. We ensure everything is clean, organized, and ready for service before the event begins.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/89672722-a619-4c6e-8c59-04006401ed74)
- ![The buffet line for an outdoor get-together, set against a decorative wall. We provide the long table with peach fabric skirting and arrange the chafing dishes for the food.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fa1165ae-7e60-40e3-b319-6586aa4ebaba)
- ![Another view of the buffet setup, showing the arrangement of serving dishes, water dispensers, and ice buckets. We ensure the entire catering station is practical and well-organized.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/4c218509-1dbb-4a03-9539-4a9c5449b6f0)
- ![A night-time lawn party setup. We provide bright lighting for the buffet area and arrange guest seating with red and white themed tables and chairs on the grass.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/85192bbc-6eed-4d7b-8a0e-e864d960f53f)
- ![A closer look at the dining setup for a night party. The long table is arranged with chairs featuring white covers and red sashes, ready for guests to be seated.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/ad2e5d58-af63-477f-8c10-a8f2c07c52c2)
- ![A simple and clean buffet arrangement for a small outdoor get-together. We provide two tables with white skirting and place the chafing dishes for an organized food service.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/54dd4ca3-355b-419f-bf23-79e5067851b9)
- ![A clear daytime view of our standard buffet table setup on a lawn, showing the neat arrangement of chafing dishes before the event starts.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/d8108f6d-be3d-493b-b371-8d796cd2b8bd)
- [Video: We create beautiful and functional setups for outdoor baby showers. This event in a garden included a tent, a themed backdrop, and coordinated seating and buffet arrangements.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/9a4401e2-ba8d-408e-a5bc-43e96df75990)

### [Traditional & Festive Decor](https://mytribe.in/aakartenthouse/social-private-event-planning/traditional-festive-decor)

- ![We build impressive entrance structures using pipe pandaals and decorate them with colorful drapes. This setup for a home ceremony uses bright yellow, pink, and orange fabrics for a grand welcome.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/697cf066-af4b-4d4b-9042-841cf5f88cd8)
- ![A full view of the house entrance decoration, showing how the fabric draping extends from the top of the building down to the gate structure, creating a complete festive look.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/58ffc9b6-0fb2-49ca-94db-32b4e054d20c)
- ![A straight-on view of the entrance gate decor. The ceiling of the pandaal is decorated with a checkered fabric pattern and traditional Rajasthani umbrellas and hangings.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/836b563d-f2f1-4586-826f-aa34ac7a581a)
- ![A close-up of the intricate ceiling work inside the entrance tent. We use colorful fabric strips and hang decorative items like small umbrellas to create a rich, traditional feel.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/ea160bbb-be48-4618-8017-ee5e254b3ad7)
- ![Another detailed shot of the entrance gate, highlighting the combination of the colorful tent structure and the client's modern home gate, showing how we adapt our decor to any location.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/8d1df23f-c582-481d-8fe0-527c50c2fa47)
- ![A classic Mehandi or Sangeet backdrop for a garden setting. We use panels of pink and yellow fabric, floral arrangements on top, and decorative umbrellas to create a perfect photo spot.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/994928e4-73ac-4981-a4e2-ee395084c840)
- ![The Mehandi seating area, featuring a low diwan with bolsters, set against our colorful backdrop. This provides a comfortable and photogenic space for the main ceremony.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/7267846e-6944-404c-9205-6a4666ebf31a)
- ![A wider view of the garden setup for a Mehandi night. We create a complete tented enclosure with fabric draping on the sides and ceiling, along with seating for guests.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/bbf0cc69-b664-4cd3-bd03-203e49c67640)
- ![We provide all necessary seating for guests. This row of chairs is neatly arranged with white covers and yellow sashes, matching the yellow and pink theme of the Mehandi decor.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/22d49758-42a6-45c7-9fe6-7e2730b2a421)

## Meet your expert

[Aakar Tent & Events](https://mytribe.in/aakartenthouse)

### My story

We’re Avinash and Abhay, and Aakar Tent & Events is our baby since 2014. Gurgaon’s events, big or small, we’ve probably set up in your sector already! Family pooja, house party, shaadi - sab kuch (everything) handled. You’ll spot our #aakarteam buzzing around from DLF to Sector 67, sorting out every little detail so you can actually chill and enjoy your day. We love seeing families celebrate without the usual event ka stress.

### My work

- **All-in-One Event Services**: We do tenting, decoration, catering, tent furniture rental Gurgaon, crockery, DJ sound, and full event planning.
- **Weddings & Pre-wedding Functions**: Specialists in grand entryway decor, Haldi & Mehandi home decor, and all wedding setups at home.
- **Parties & Get-togethers**: Birthday at farmhouse, baby shower, or small family meet - we create the perfect vibe for every party.
- **Religious & Cultural Events**: Mata ki Chowki event setup, Janamashtmi, Ganesh Chaturthi, Dandiya nights - we’ve done it all.
- **Corporate & Society Events**: Corporate festival management Gurgaon, society gatherings, IPL screening event services for big brands too.

## More services from Aakar Tent & Events

- [Corporate & Community Events](https://mytribe.in/aakartenthouse/corporate-community-events) · ₹35K-2L per event (estimate)
- [Religious & Cultural Events](https://mytribe.in/aakartenthouse/religious-cultural-events) · ₹18K-1.5L per event (estimate)
- [Wedding & Pre-Wedding Events](https://mytribe.in/aakartenthouse/wedding-pre-wedding-events) · ₹45K-2.5L per event (estimate)

## Book

To book Aakar Tent & Events, message mytribe on WhatsApp: [Chat on WhatsApp](https://wa.me/916360004054?text=Hi%2C%20I'm%20looking%20for%20Social%20%26%20Private%20Event%20Planning%20by%20Aakar%20Tent%20%26%20Events.)