--- title: "Rooftop and Outdoor Event Setups in Gurgaon | Aakar Tent & Events" description: "Need a professional outdoor setup? We provide tents, lighting, and event logistics for rooftops and lawns across Gurgaon. Plan your next event with us." canonical: https://mytribe.in/aakartenthouse/corporate-community-events/rooftop-outdoor-setups last_updated: 2026-01-10 --- # Rooftop and Outdoor Event Setups Tribe Verified · 10+ years of event execution in Gurgaon By [Aakar Tent & Events](https://mytribe.in/aakartenthouse) · Takes projects across Gurugram; Visit office in Sector 48 · ₹35K per event (estimate) Part of [Corporate & Community Events](https://mytribe.in/aakartenthouse/corporate-community-events). [View full gallery](https://mytribe.in/aakartenthouse/corporate-community-events/gallery) We convert open terraces, lawns, and rooftops into functional event spaces. Our team handles the weatherproofing, seating layouts, and power requirements so you can host your celebration without logistical stress. ## Photos and videos - ![This rooftop corporate event for Indigo Airlines shows our ability to create a polished, professional setting in an open-air environment. The seating is perfectly aligned, showcasing our attention to detail.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/b159f31b-f8b3-4b4a-ba53-73c3d10137ef) - ![Our lighting services can turn a simple garden into an extraordinary venue. For this event, we used a mix of uplighting and fairy lights to create a festive and high-end party atmosphere.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fd81f584-d804-448c-a27f-a96044311e0a) - ![A large-scale outdoor setup on a community lawn for Independence Day. We arranged hundreds of chairs in a patriotic color scheme, demonstrating our capability to manage events for large crowds.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/1f0087c2-1942-46f2-af69-50a72490ffda) - ![A birthday party setup on a residential rooftop with artificial grass. We arranged seating around circular tables, showing how we can adapt to smaller, unconventional spaces for private events.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/e62c5939-4a04-48a6-a2f9-e2d57752a39b) - ![We provide practical solutions for outdoor events, such as these canopied buffet stations. They protect the food and add a professional touch to the catering area on this open terrace.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/66907898-de84-476a-9ad9-d7f1ce5f7fb1) - ![Even for indoor-focused events, we can create comfortable outdoor extensions. This lawn seating area was set up for a corporate Christmas party, providing a relaxed breakout space for guests.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/380ef09e-9728-435a-ab8c-0abc2f4fd364) - ![An evening view of an outdoor party setup. The combination of ambient lighting on the trees and functional lighting over the tables ensures the space is both beautiful and practical after sunset.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fd101563-51e7-4004-a146-d38f9c4e0755) - ![A detail of the seating arrangement for an outdoor corporate event. The crisp blue sashes on the Chiavari chairs add a touch of elegance and brand consistency to the open-air venue.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/8225b85c-a653-468b-8503-82ab9e8f2030) - ![This wide shot captures the full scale of an outdoor community event we managed. The setup includes a stage, organized seating for a large audience, and benches, all arranged on a sprawling lawn.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/a20ac4d7-9f64-4885-81fb-808c1e050a0f) - [Video: This video demonstrates our versatility in outdoor setups. It includes scenes from a decorated entrance, a large lawn with organized seating, and a rooftop decorated in a patriotic theme.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/6bd4fee4-9359-43cb-ac8c-41b870310d70) - ![We can create distinct zones within an outdoor space. This image shows a lounge area with cocktail tables, separate from the main dining or seating area, to facilitate guest interaction.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/07d86284-e45d-4182-bf3a-4190e4f4be78) - ![Our outdoor lighting design is detailed and thematic. Here, we used a green spotlight to highlight a garden sculpture, integrating it into the event's overall aesthetic.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/78c82779-511d-4852-b56d-7b74c663592d) - ![A view of the outdoor venue from a distance, showing how our lighting transforms the entire property. The colorful glow is visible from afar, creating an inviting and exciting ambiance.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/7ca3f803-fe51-46f0-b62d-22ee44b64650) - ![An arrangement of cocktail tables on a large terrace. The blue and white drapes provide a clean, uniform look, perfect for corporate networking events held outdoors.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c0e564f9-0620-4ba6-826d-824364d339ab) - ![A wide perspective of the outdoor catering line. This demonstrates our logistical capability in setting up extensive food service areas for large-scale events in open spaces.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/481afbe3-a7ab-4f8b-a0b4-c23b97af2ebc) - ![A stage being set up on a lawn for a community celebration. We ensure our outdoor structures are stable, professional, and serve as a clear focal point for the event.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/041c0aa5-8cfb-4072-85ff-e4e91f575078) ## About Rooftop & Outdoor Setups When setting up on rooftops or lawns, we prioritize structural stability and weather protection. We use heavy-duty canopies with weighted bases to keep your guests comfortable, and we map out the power distribution for all lighting and sound equipment to prevent common outdoor issues like voltage drops or cable tripping hazards. Whether you are planning a corporate luncheon on a terrace or a society festival on a lawn, the outdoor environment brings unique challenges. We manage these by ensuring the logistics—tents, catering stations, and sound systems—are adapted for the specific space. For corporate clients, we focus on professional aesthetics. We have executed rooftop events for companies like Indigo Airlines, where we used gold Chiavari chairs, branded decor, and clean, uniform linens to match the corporate identity. For these setups, we place a high value on traffic flow and ensuring the catering area is well-covered and protected from the elements. For community and private events, such as society festivals or birthday parties, we focus on versatility. We have transformed lawns with fairy lights and uplighting to create a festive evening atmosphere, and we use structured canopies for daytime functions to provide necessary shade. Our team handles the entire setup, including stages, large-scale sound systems, and perimeter lighting, ensuring everything is ready before your guests arrive. We do not overcomplicate the process. We arrive, set up the equipment, and ensure it works as promised. Our inventory includes everything from waterproof gazebos to high-wattage DJ sound setups, allowing us to build a custom solution for whatever outdoor space you have. ## About Aakar Tent & Events We are Avinash and Abhay, the founders of Aakar Tent & Events. Since 2014, we have been handling the logistics for outdoor events across Gurgaon, from corporate rooftops to society lawns. We provide the equipment and the manpower to get your space ready, so you don't have to worry about the setup. [See all of Aakar Tent & Events's services](https://mytribe.in/aakartenthouse) ## More from Corporate & Community Events by Aakar Tent & Events - [Featured](https://mytribe.in/aakartenthouse/corporate-community-events/featured) - [Corporate Events](https://mytribe.in/aakartenthouse/corporate-community-events/corporate-events) - [Community & Festive Celebrations](https://mytribe.in/aakartenthouse/corporate-community-events/community-festive-celebrations) - [Intimate Celebrations & Private Parties](https://mytribe.in/aakartenthouse/corporate-community-events/intimate-celebrations-private-parties) ## More services by Aakar Tent & Events - [Religious & Cultural Events](https://mytribe.in/aakartenthouse/religious-cultural-events) - [Wedding & Pre-Wedding Events](https://mytribe.in/aakartenthouse/wedding-pre-wedding-events) - [Social & Private Event Planning](https://mytribe.in/aakartenthouse/social-private-event-planning) ## Similar work from other experts - [Festive Tent & Outdoor Wedding Setups](https://mytribe.in/chawladecors/wedding-pre-wedding-decoration/festive-tent-outdoor-venues) by Chawla Decors and Caterers · Wedding & Pre-Wedding Decoration · Decorates across Delhi NCR; Office in Rohini - [Outdoor & Alfresco Event Design](https://mytribe.in/sumaaroh/corporate-event-planning/outdoor-alfresco-setups) by Sumaroh · Corporate Event Planning · Manages corporate events pan-India; Office in Sector 53, Gurugram - [Outdoor & Terrace Party Decorations](https://mytribe.in/delhidecoration_/birthday-celebration-decoration/outdoor-terrace-parties) by Decoration · Birthday & Celebration Decoration · Decorates at your home or venue across Delhi NCR - [Outdoor and Terrace Event Decoration](https://mytribe.in/premierevents_/party-celebration-decoration/outdoor-terrace-setups) by Premiere Events · Party & Celebration Decoration · Travels to your location across Delhi NCR and Agra - [Outdoor & Terrace Event Decoration in Delhi NCR](https://mytribe.in/birthday.decoration_delhi/birthday-party-decoration/open-air-celebrations-outdoor-terrace-setups) by Sakshi Events · Birthday Party Decoration · Decorates across Delhi NCR; Office in Sector 9, Gurugram - [Outdoor and Terrace Party Decorations](https://mytribe.in/event.decor.gurugram/personal-party-celebration-decoration/terrace-outdoor-setups) by Sakshi Events · Personal Party & Celebration Decoration · Decorates at your venue across Delhi NCR; Office in Sector 9, Gurugram ## Book To book Aakar Tent & Events, message mytribe on WhatsApp: [Chat on WhatsApp](https://wa.me/916360004054?text=Hi%20Aakar%20Team%2C%20I%20have%20an%20outdoor%20space%20in%20Gurgaon%20and%20would%20like%20to%20discuss%20a%20setup%20for%20my%20upcoming%20event.%20Can%20you%20help%3F)