---
title: "Corporate & Community Event Planner For Flawless Event Management - mytribe"
description: "Need a corporate & community event planner in Gurgaon? From festive society gatherings to seamless corporate party setup, we manage every detail. Hire an expert for a stress-free, memorable event. Book Aakar Tent & Events on Tribe today!"
canonical: https://mytribe.in/aakartenthouse/corporate-community-events
last_updated: 2026-01-10
---

# Corporate & Community Events in Gurugram

By [Aakar Tent & Events](https://mytribe.in/aakartenthouse) · We set up and manage corporate functions and community festivals in Gurgaon, handling tents, decor, furniture, catering stalls, and AV equipment, with reliable service since 2014.

## Locations

Takes projects across Gurugram; Visit office in Sector 48

### Travels to

- Takes projects across Gurugram (Gurugram, Gurugram, Haryana, India)

### Visit at

- Office at Sector 48, Gurugram (organizes events near Golf Course Road, Udyog Vihar, Cyber City, Sector 44, MG Road)

## Pricing guide (estimates)

These are indicative prices based on provider's past work. Enquire now to find out final quote.

### Standard Community & RWA Setup

100-person setup featuring a 12x8 ft stage, basic PA system, and themed fabric decor for housing societies.

Typically ₹35-55K per event (estimate)

#### Infrastructure & Furniture
*   **Stage Platform:** 12ft x 8ft carpeted platform (1ft height) for speeches or small acts.
*   **Guest Seating:** Up to 100 plastic armless chairs with white covers and themed sashes.
*   **Food Stations:** 4-5 long tables with pleated skirting and covers for catering.

#### Decor & Theming
*   **Backdrop:** 8ft x 8ft flex backdrop on a wooden frame with custom graphics.
*   **Entrance:** Bamboo structure gate draped in satin fabric with artificial floral bunches.
*   **Ambience:** Themed bunting or fabric draping around the main perimeter.

#### Audio & Staff
*   **PA System:** Basic setup with 2 speakers on stands, 1 podium mic, and 1 wireless mic.
*   **Support:** On-site team for same-day setup and dismantling.

### Corporate Terrace & Luncheon Package

Premium setup for 50-70 pax with gold Chiavari chairs, 10x10 waterproof gazebos, and ambient lighting.

Typically ₹60-90K per event (estimate)

#### Premium Furniture
*   **Seating:** 50-70 Gold Metal Chiavari chairs with cushions or banquet chairs with sash branding.
*   **Dining Tables:** 8-10 round tables (5ft diameter) with floor-length linens and overlays.
*   **Networking:** 4-5 high-top cocktail tables with stretch lycra covers.

#### Tents & Structure
*   **Canopies:** 3-4 waterproof Gazebo tents (10ft x 10ft) for food stations or shade.
*   **Buffet Area:** Long buffet layout with dual-color skirting for professional catering.

#### AV & Lighting
*   **Audio:** Standard system with speakers, mixer, and aux connectivity for background music.
*   **Lighting:** Fairy lights for perimeter ambiance and 4-6 LED Par cans for color washing.
*   **Branding:** Easel stands provided for client-supplied welcome boards.

### Large-Scale Festival & Gala Production

Full production for 200+ guests including a 24x16 ft stage, truss-mounted concert lighting, and DJ sound system.

Typically ₹1.5-2L per event (estimate)

#### Production Specs
*   **Main Stage:** Large carpeted stage (24ft x 16ft) with stairs and skirting.
*   **Concert Sound:** High-wattage DJ setup with top speakers, subwoofers, console, and cordless mics.
*   **Intelligent Lighting:** Box Truss structure equipped with moving head lights, LED Pars, and smoke machine.

#### Venue Styling
*   **Theme Decor:** Vibrant ceiling canopy or pole draping, photo-op corners, and props.
*   **Entrance:** Grand archway with floral pasting and pathway carpet.
*   **Masking:** Single-color fabric walls to hide service areas.

#### Furniture & Power
*   **Seating Mix:** 200 banquet chairs plus a VIP zone with 8-10 lounge sofas.
*   **Power Backup:** Usage of one 62.5 kVA silent diesel generator.
*   **Catering Area:** Covered food stalls using pagoda tents or pipe-and-drape structures.

## About Corporate & Community Events

We handle everything for your event, whether it's a corporate function or a big community festival. Our team has been setting up spaces across Gurgaon since 2014, and we know what works for both office crowds and society gatherings.

### Corporate Events
If you need a professional vibe for your office party or conference, we can turn any spot - rooftop, hall, or lawn - into a proper venue. We do branded setups, matching decor to your company colors, and have managed events for big names like Indigo Airlines. Holiday parties, team get-togethers, or formal conferences - we sort out seating, festive touches, and even projector screens for presentations.

### Community & Society Celebrations
We’re the folks behind those big Gurgaon society festival setups you see every season. Dandiya nights with colourful canopies, Janamashtmi decorations, and full-on patriotic themes for Independence Day - tricolor gates, stages, and all. If your society wants a mela or an IPL screening, we bring the stalls, fairy lights, and casual seating for that fun, fair-like feel.

### What We Do
- Tenting, canopies, and furniture rental (tables, Chiavari chairs, etc.)
- Thematic decoration, fabric draping, and lighting
- Catering setups and food stalls
- Stage, backdrop, and entrance gate creation
- Audio-visual equipment

### How We Work
We keep things simple and practical. Our focus is on getting the job done, not overpromising. Sometimes, weather or last-minute changes can be a challenge, but we always try to find a fix. What you see in our photos is what you get - no drama, just solid execution.

## Highlights

Browse through Aakar Tent & Events's best work.

### [Featured](https://mytribe.in/aakartenthouse/corporate-community-events/featured)

- ![We create stunning, large-scale decorations like this vibrant, multi-colored fabric canopy for a Dandiya night. The structure is illuminated with strings of fairy lights, creating a festive and immersive atmosphere for hundreds of guests on a large community lawn.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/da66ed72-c603-4c3f-ba4f-a1e65717ce92)
- ![For corporate clients like Indigo Airlines, we execute professional outdoor events with precision. This rooftop setup features neatly arranged Chiavari chairs with custom blue fabric, reflecting the company's branding against a clean, urban backdrop.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/b159f31b-f8b3-4b4a-ba53-73c3d10137ef)
- ![We transform indoor spaces for corporate functions, like this Christmas event at the BPTP Amstoria sales office. The setup includes festive red-themed table arrangements, formal seating, and a projector screen, making the space suitable for both celebration and presentations.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c938fe23-7efd-42bd-8570-3adecb674444)
- ![Our expertise in lighting can transform any outdoor space. Here, we used a combination of pink and green uplighting on trees and fairy lights to create a vibrant, modern party atmosphere for a Christmas celebration.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fd81f584-d804-448c-a27f-a96044311e0a)
- ![We are experienced in managing patriotic and national holiday events for large communities. This setup for an Independence Day celebration features a professionally designed stage with an "Azadi Ka Amrit Mahotsav" backdrop and organized seating on a large lawn.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/042916ca-d5f2-4316-b3ad-1526c37765a7)
- [Video: This video showcases a complete Independence Day event setup. It moves from the grand tricolor fabric entrance to the organized lawn seating and rooftop decorations, demonstrating our A-to-Z execution for large-scale community celebrations.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/6bd4fee4-9359-43cb-ac8c-41b870310d70)
- ![We also handle smaller, private parties in unique locations. This rooftop birthday celebration shows our ability to create a cheerful and organized setting with themed yellow and white decor on an artificial turf lawn, perfect for intimate gatherings.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/f72d2314-e0c5-4afe-a877-1ee9686c3cdd)

### [Corporate Events](https://mytribe.in/aakartenthouse/corporate-community-events/corporate-events)

- ![This is the catering setup for an Indigo Airlines corporate event. We provided a long line of buffet stations under protective blue canopies, ensuring a professional and organized food service area for the guests.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/66907898-de84-476a-9ad9-d7f1ce5f7fb1)
- ![A closer look at the seating for the Indigo Airlines event. We used gold Chiavari chairs with white cushions and elegant blue sashes, perfectly matching the airline's corporate colors for a cohesive and branded look.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/8225b85c-a653-468b-8503-82ab9e8f2030)
- ![Cocktail tables draped in the client's brand colors, blue and white, are set up on the terrace. This arrangement provides space for networking and casual conversation during the corporate gathering.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c0e564f9-0620-4ba6-826d-824364d339ab)
- ![A wide view of the outdoor catering arrangement for Indigo Airlines. Multiple canopies and long buffet tables are set up to handle a large number of guests efficiently, demonstrating our capacity for large-scale corporate catering logistics.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/481afbe3-a7ab-4f8b-a0b4-c23b97af2ebc)
- ![An indoor Christmas party setup for a corporate sales office. We used round tables with red cloths and white skirts, paired with gold Chiavari chairs, to create a festive yet professional atmosphere on the marble floor.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c75d6204-ff88-4924-a585-2df2db97f537)
- ![A wider perspective of the BPTP Amstoria sales office event. The layout shows the combination of round tables for dining and theater-style seating, offering flexibility for different activities within the same corporate event.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/3621e123-3e5e-41eb-b82d-4a6d91e5a141)
- ![For the same Christmas event, we also arranged seating on the adjoining lawn. This provided guests with an alternative outdoor space to relax, with tables dressed in the same festive red and white theme.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/380ef09e-9728-435a-ab8c-0abc2f4fd364)
- ![This image shows the full effect of our lighting design for the Elevate by Conscient Christmas party. The building facade and surrounding trees are bathed in colorful green and magenta light, creating a dramatic and memorable entrance for the event.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/7ca3f803-fe51-46f0-b62d-22ee44b64650)
- ![The outdoor lounge area at the corporate Christmas party. We provided black-covered cocktail tables and stools, creating a relaxed space for guests to mingle amidst the colorfully lit garden.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/07d86284-e45d-4182-bf3a-4190e4f4be78)
- ![Another view of the party setup, showing the interplay of warm fairy lights on potted plants and the vibrant uplighting on the larger trees. This layered lighting approach adds depth and a magical feel to the corporate event space.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fd101563-51e7-4004-a146-d38f9c4e0755)
- ![A detail shot of the garden decor, where even statues and plants are incorporated into the lighting scheme. A statue is highlighted with green light, integrating it into the overall festive and artistic theme of the evening.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/78c82779-511d-4852-b56d-7b74c663592d)

### [Community & Festive Celebrations](https://mytribe.in/aakartenthouse/corporate-community-events/community-festive-celebrations)

- ![A close-up view from underneath the massive Dandiya night canopy. The radiating strips of colorful fabric are interwoven with bright string lights, showing the detailed craftsmanship that goes into our large-scale festive decorations.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/012ecd40-f0c2-4ef0-ad54-1529c02a2048)
- ![The Dandiya celebration in full swing. Our canopy provides a vibrant ceiling over the community lawn as residents dance, demonstrating how our setups create the perfect environment for festive activities.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/a2a900bc-170f-48cd-8250-4b67d03795df)
- ![A wide-angle view of the Dandiya night venue. This shot shows the scale of our work, with the expansive fabric canopy covering a large section of the lawn and a decorated stage visible in the background.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/9fe7c693-9559-4cf1-9e74-27a58b0a79d1)
- ![We also provide functional setups for community events, including food stalls and seating areas. Here, guests are seated at tables under blue canopies, creating a comfortable mela-like atmosphere for dining.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/53c7bfe2-7e58-4ff8-9175-9823fab009f9)
- ![A stage setup for a performance during the Dandiya festival. The backdrop is made of colorful drapes and lit with fairy lights, creating a focal point for cultural performances.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/bf4848ec-dd83-451d-b4c3-23133c24ccde)
- ![Our team at work, making final adjustments to the lighting on the multi-color canopy. This shows the hands-on effort we put into ensuring every detail is perfect for the event.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/2cc69701-7026-491c-a87a-f14f69cd6b2f)
- ![Another perspective of the Dandiya setup, capturing the stage and the central pole of the canopy as our team works. This highlights the structure required to create such an expansive overhead decoration.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/94d22568-ad8f-4260-bbc5-4129fab57ea5)
- ![A low-angle shot looking up at the canopy, emphasizing its scale and the brilliant effect of the lights against the night sky. This is the kind of impactful visual we aim to create for community festivals.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/a5a04b05-4f09-4929-a862-3fb0b91f6393)
- ![The stage for an Independence Day celebration at Uniworld Gardens. It is covered in red carpet with a clean white skirt and features a large backdrop for the "Azadi Ka Amrit Mahotsav" theme.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/041c0aa5-8cfb-4072-85ff-e4e91f575078)
- ![Seating for the community arranged to represent the Indian flag. We used chairs with white, red, and blue covers to create a tricolor effect on the lawn, viewed from the stage.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/1f0087c2-1942-46f2-af69-50a72490ffda)
- ![A wide view of the Independence Day event area, showing the stage, the tricolor seating arrangement, and additional benches set up on the large society lawn against the backdrop of residential towers.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/a20ac4d7-9f64-4885-81fb-808c1e050a0f)
- ![For community events, we provide themed furniture like this buffet table. It is draped in white with saffron and green fabric swags, continuing the tricolor theme of the Independence Day celebration.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/5aa53285-31ab-4395-b97a-edc6b3460884)
- [Video: This video provides a full tour of an Independence Day setup, from the tricolor entrance gate to the seating and rooftop decor. It's a comprehensive look at how we execute a cohesive theme across a large venue.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/6bd4fee4-9359-43cb-ac8c-41b870310d70)

### [Rooftop & Outdoor Setups](https://mytribe.in/aakartenthouse/corporate-community-events/rooftop-outdoor-setups)

- ![This rooftop corporate event for Indigo Airlines shows our ability to create a polished, professional setting in an open-air environment. The seating is perfectly aligned, showcasing our attention to detail.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/b159f31b-f8b3-4b4a-ba53-73c3d10137ef)
- ![Our lighting services can turn a simple garden into an extraordinary venue. For this event, we used a mix of uplighting and fairy lights to create a festive and high-end party atmosphere.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fd81f584-d804-448c-a27f-a96044311e0a)
- ![A large-scale outdoor setup on a community lawn for Independence Day. We arranged hundreds of chairs in a patriotic color scheme, demonstrating our capability to manage events for large crowds.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/1f0087c2-1942-46f2-af69-50a72490ffda)
- ![A birthday party setup on a residential rooftop with artificial grass. We arranged seating around circular tables, showing how we can adapt to smaller, unconventional spaces for private events.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/e62c5939-4a04-48a6-a2f9-e2d57752a39b)
- ![We provide practical solutions for outdoor events, such as these canopied buffet stations. They protect the food and add a professional touch to the catering area on this open terrace.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/66907898-de84-476a-9ad9-d7f1ce5f7fb1)
- ![Even for indoor-focused events, we can create comfortable outdoor extensions. This lawn seating area was set up for a corporate Christmas party, providing a relaxed breakout space for guests.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/380ef09e-9728-435a-ab8c-0abc2f4fd364)
- ![An evening view of an outdoor party setup. The combination of ambient lighting on the trees and functional lighting over the tables ensures the space is both beautiful and practical after sunset.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/fd101563-51e7-4004-a146-d38f9c4e0755)
- ![A detail of the seating arrangement for an outdoor corporate event. The crisp blue sashes on the Chiavari chairs add a touch of elegance and brand consistency to the open-air venue.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/8225b85c-a653-468b-8503-82ab9e8f2030)
- ![This wide shot captures the full scale of an outdoor community event we managed. The setup includes a stage, organized seating for a large audience, and benches, all arranged on a sprawling lawn.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/a20ac4d7-9f64-4885-81fb-808c1e050a0f)
- [Video: This video demonstrates our versatility in outdoor setups. It includes scenes from a decorated entrance, a large lawn with organized seating, and a rooftop decorated in a patriotic theme.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/6bd4fee4-9359-43cb-ac8c-41b870310d70)
- ![We can create distinct zones within an outdoor space. This image shows a lounge area with cocktail tables, separate from the main dining or seating area, to facilitate guest interaction.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/07d86284-e45d-4182-bf3a-4190e4f4be78)
- ![Our outdoor lighting design is detailed and thematic. Here, we used a green spotlight to highlight a garden sculpture, integrating it into the event's overall aesthetic.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/78c82779-511d-4852-b56d-7b74c663592d)
- ![A view of the outdoor venue from a distance, showing how our lighting transforms the entire property. The colorful glow is visible from afar, creating an inviting and exciting ambiance.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/7ca3f803-fe51-46f0-b62d-22ee44b64650)
- ![An arrangement of cocktail tables on a large terrace. The blue and white drapes provide a clean, uniform look, perfect for corporate networking events held outdoors.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/c0e564f9-0620-4ba6-826d-824364d339ab)
- ![A wide perspective of the outdoor catering line. This demonstrates our logistical capability in setting up extensive food service areas for large-scale events in open spaces.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/481afbe3-a7ab-4f8b-a0b4-c23b97af2ebc)
- ![A stage being set up on a lawn for a community celebration. We ensure our outdoor structures are stable, professional, and serve as a clear focal point for the event.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/041c0aa5-8cfb-4072-85ff-e4e91f575078)

### [Intimate Celebrations & Private Parties](https://mytribe.in/aakartenthouse/corporate-community-events/intimate-celebrations-private-parties)

- ![A colorful setup for a Mehendi night or Sangeet. We used a vibrant red and yellow fabric backdrop and arranged chairs with white covers and yellow sashes to create a festive and traditional look for the private celebration.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/22d49758-42a6-45c7-9fe6-7e2730b2a421)
- ![This rooftop birthday party setup shows how we utilize small spaces effectively. Chairs with white covers and yellow sashes are neatly arranged around tables, creating a cheerful and organized party setting.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/e62c5939-4a04-48a6-a2f9-e2d57752a39b)
- ![We provide all necessary furniture for private parties, including functional items like this buffet table. Dressed in a clean white skirt, it provides a simple and practical solution for food service on a residential terrace.](https://assets.mytribe.in/insecure/raw:1/plain/s3://mytribe-assets-production/2bdf2e45-11f0-4bdf-a715-e53a70468844)

## Meet your expert

[Aakar Tent & Events](https://mytribe.in/aakartenthouse)

### My story

We’re Avinash and Abhay, and Aakar Tent & Events is our baby since 2014. Gurgaon’s events, big or small, we’ve probably set up in your sector already! Family pooja, house party, shaadi - sab kuch (everything) handled. You’ll spot our #aakarteam buzzing around from DLF to Sector 67, sorting out every little detail so you can actually chill and enjoy your day. We love seeing families celebrate without the usual event ka stress.

### My work

- **All-in-One Event Services**: We do tenting, decoration, catering, tent furniture rental Gurgaon, crockery, DJ sound, and full event planning.
- **Weddings & Pre-wedding Functions**: Specialists in grand entryway decor, Haldi & Mehandi home decor, and all wedding setups at home.
- **Parties & Get-togethers**: Birthday at farmhouse, baby shower, or small family meet - we create the perfect vibe for every party.
- **Religious & Cultural Events**: Mata ki Chowki event setup, Janamashtmi, Ganesh Chaturthi, Dandiya nights - we’ve done it all.
- **Corporate & Society Events**: Corporate festival management Gurgaon, society gatherings, IPL screening event services for big brands too.

## More services from Aakar Tent & Events

- [Religious & Cultural Events](https://mytribe.in/aakartenthouse/religious-cultural-events) · ₹18K-1.5L per event (estimate)
- [Wedding & Pre-Wedding Events](https://mytribe.in/aakartenthouse/wedding-pre-wedding-events) · ₹45K-2.5L per event (estimate)
- [Social & Private Event Planning](https://mytribe.in/aakartenthouse/social-private-event-planning) · ₹30K-1.5L per event (estimate)

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## Book

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